Job Description

Clark College is currently accepting applications for a full-time, permanent classified Fiscal Analyst 1 position in the Office of Instruction. The Fiscal Analyst 1 will assist the Fiscal Analyst 4 and the Associate Dean of Operations with tracking faculty workloads and part-time faculty healthcare benefits, preparing part-time and moonlight faculty payroll, reviewing, and correcting catalog and scheduling information, reconciling, and analyzing data, and responding to inquiries.

The working hours are Monday – Friday 8:00 am – 5:00 pm. Hybrid schedule, two days on campus, three days remote. The hybrid schedule is subject to change.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITES:

• Prepare and reconcile retroactive part-time and moonlight faculty pay data that results from union bargaining activities; review payroll documents and reconcile payroll reports.
• Set up new faculty pay in the faculty workload module.
• Respond to a wide variety of union information requests in a timely manner.
• Track and monitor new union contract variables, such as load rate changes, as they relate to class scheduling and faculty pay/workloads for analysis and pay calculation.
• Collaborate with the class scheduling function regarding faculty set up and assist with changes to schedule setup in ctcLink.
• Assist in a wide variety of catalog and scheduling review and maintenance.
• Review thousands of catalog data elements for discrepancies.
• Analyze fees and additional costs associated with course changes.
• Recommend corrections and make corrections as directed.
• Assist with other catalog and scheduling maintenance duties.
• Communicate with faculty and units on loads and other pay variables.
• Respond to faculty and unit questions that result from union contract changes.
• Utilize cost projection models developed by the team’s director.
• Track and assist with analysis of cost impacts from contract changes.
• Explain and provide training on new business processes and procedures that result from contract changes.
• Perform fiscal duties such as financial analysis and take appropriate actions based upon the analysis and interpretation of fiscal data.
• Interpret financial records and reports.
• Review faculty personnel action forms for accuracy and completeness.
• Correct discrepancies through the preparation and submission of payroll, budget, and/or expenditure transfer documents.
• Provide training or orientation to other employees regarding fiscal procedures within instruction.
• Develop spreadsheet templates for tracking and monitoring data.
• Recommend procedures to improve fiscal operations.
• Provide union contract project support to the faculty workload team.
• Provide backup support to class scheduling.
• Create a safe, bias-free working environment, which engenders respect for differences.
• Effectively identify, collect, organize, and document data and information in ways that make the information most useful for subsequent assessment, analysis, and investigations; identifies incorrect or missing data.
• Uphold all policies, procedures and laws.
• Build and maintain strong relationships with a variety of diverse people and uses intelligence, common sense, and tenacity to solve difficult or complicated challenges.
• Organize, prioritize and manage workflow to meet project deadlines and ensure smooth operations; strong project and time management skills; highly organized and detail oriented. Manage multiple tasks with competing priorities.
• Produce accurate and timely work with minimal supervision; seek and act on opportunities to improve, streamline, and re-invent work processes and is receptive to new ideas.
• Work with various departments and programs to provide excellent customer service and build productive working relationships; provide services that consistently meets or exceeds the needs of students, colleagues, and the community; recognize and understand the mission and diverse populations of a community college.
• Perform related duties as required.

POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
MINIMUM QUALIFICATIONS

• Education: Twelve (12) quarters or nine (9) semester hours of accounting, finance, or related coursework
• Experience: One (1) year of experience in accounting, finance, auditing, budgeting or related area where problem-solving was a component.
• Computer: Experience using Microsoft Office Suite including MS Word, Excel, Outlook, and financial management systems, particularly Excel.

JOB READINESS/WORKING CONDITIONS:

• Enjoy working with numbers and data for long periods of time; calculate fiscal data with precision and attention to detail; consistently follow internal control procedures.
• The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
• This position is represented by Washington Public Employees Association.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. 

WHAT WE OFFER:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
• McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
• Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
• Campus bookstore offers snacks, apparel, and specialty supplies.
• On-campus early childhood education care program (pending registration and availability).
• Gym and recreation facilities available for membership.
• Clark promotes wellness with a variety of different workshops and events.

SALARY/BENEFITS:  Salary Range: $3,376-$4,497/month | Step A-M (commensurate with qualifications and experience) | Range: 40 | Code:  143 I
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.

APPLICATION DEADLINE:  Required application materials must be completed and submitted online by 3 p.m., October 16, 2023.

REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application
• Current resume, with a minimum of three (3) references listed.
• Cover letter describing background and experience related to qualifications and responsibilities of the position.
• Responses to the supplemental questions included in the online application process.

Please apply online at www.clark.edu/jobs. 

To contact Clark College Human Resources, please call (360) 992-2105 or email re*********@cl***.edu.

DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.

SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or se***************@cl***.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES 
Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, gg******@cl***.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. 
 
Clark College Human Resources
October 2, 2023
23-00097
 

How to Apply

Job Types: Full-Time. Job Tags: Clark College, College, Fiscal analyst, higher ed, Higher Education, and Office of Instruction. Salaries: Not Disclosed.

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