Full-Time Finance Director
Job Description
Job Title: Finance Director
Job Status: Regular, Full Time (40hrs/ week) ($28.85/hr; Estimated Annual Salary $60,000 plus benefits)
Office Location: SASSMM Brunswick Office, with remote work from home, as possible/necessary.
Primary Responsibility: The Finance Director supports SASSMM by maintaining the Agency’s financial records; recording financial transactions; managing accounts payable and receivable; reconciling bank statements and creating financial reports from that information; and prepping payroll and maintaining staff accrued leave balances and retirement contributions. The Finance Director also maintains and manages grant/contract reporting and tracking across multiple funding sources in coordination with the Associate Director and the Executive Director.
Responsibilities
Financial/Fiscal Management:
- Contribute to SASSMM Budgetary Strategic Planning & Program Development
- Contribute to financial compilation of SASSMM Annual Report
- Collaborate and assist in Annual Agency Budget preparation and the financials for the Annual Report and Annual Contracts
- Prepare monthly and periodic financial reports for funders, the Board, and the Executive Director
- Monitor budget and budget/fiscal compliance
- Maintain an orderly accounting system utilizing QuickBooks Online – Tracking of Accounts Payable / Receivable, monthly Profit and Loss statements, Agency Balance Sheets, Vendor W9’s
- Manage payroll processing function and relationship with external payroll vendor; compile and submit payroll information on a bi-monthly payroll cycle, including the tracking of staff time and leave, according to contracts/grants; ensure payroll tax deposits, payroll tax returns, 403b payments, workplace giving and annual W2 and W3 forms are timely filed/submitted
- Prepare and record monthly costs allocations for all projects/grants
- Reconcile bank statements and monitor cash flow
- Prepare and retain records of other fiscal documents such as Sales Tax, Maine Charitable Solicitation License, and MEMIC audits
- Assist with and act as point of contact with audit firms throughout fiscal audits and 990 processes
- Timely prepare and submit 1099 and 1096 forms
- Comply with internal financial policies and procedures and update them, as required
- Maintain an up-to-date Financial Policies and Procedures Manual
Financial Grants Management:
- Develop and maintain a calendar of deadlines for reports and submissions
- Assist in preparation of grants/contracts budgets, budget narratives, and budget revisions
- Track and predict variations in the grant/contract budget expenditures and income, reporting these to the Executive Director
- Submit of all grant/contract financials with the approval of the Executive Director
- Ensure adequate reporting and recordkeeping for all grants and contracts
- Perform other duties, as assigned
Qualifications:
REQUIRED:
- Awareness of and sensitivity to issues of sexual victimization and social justice
- Excellent written and verbal communication skills, including excellent skills in business English and general office practice
- Excellent math/computational skills
- Computer proficiency, and competence and experience with Excel, QuickBooks online (and proficient use of classes) and Microsoft Office Suite
- Ability to operate general office equipment.
- Excellent organizational skills and attention to detail
- Comfort with and ability to manage multiple projects and deadlines
- High School diploma or equivalent and two years of related work experience.
PREFERRED QUALIFICATIONS:
- Post-secondary training in bookkeeping, grants management and/or related field
- Previous experience as a bookkeeper
Accountability: Accountable to the Executive Director regarding all agency programming and operations.
How to Apply
234 total views, 0 today