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11 Jan 2023

Full-Time Finance Director

aclements – Posted by aclements Brunswick, Maine, United States

Job Description

Job Title: Finance Director  

Job Status: Regular, Full Time (40hrs/ week) ($28.85/hr; Estimated Annual Salary $60,000 plus benefits) 

Office Location: SASSMM Brunswick Office, with remote work from home, as possible/necessary. 

Primary Responsibility: The Finance Director supports SASSMM by maintaining the Agency’s financial records; recording financial transactions; managing accounts payable and receivable; reconciling bank statements and creating financial reports from that information; and prepping payroll and maintaining staff accrued leave balances and retirement contributions. The Finance Director also maintains and manages grant/contract reporting and tracking across multiple funding sources in coordination with the Associate Director and the Executive Director. 

Responsibilities 

Financial/Fiscal Management: 

  • Contribute to SASSMM Budgetary Strategic Planning & Program Development  
  • Contribute to financial compilation of SASSMM Annual Report 
  • Collaborate and assist in Annual Agency Budget preparation and the financials for the Annual Report and Annual Contracts  
  • Prepare monthly and periodic financial reports for funders, the Board, and the Executive Director 
  • Monitor budget and budget/fiscal compliance   
  • Maintain an orderly accounting system utilizing QuickBooks Online – Tracking of Accounts Payable / Receivable, monthly Profit and Loss statements, Agency Balance Sheets, Vendor W9’s 
  • Manage payroll processing function and relationship with external payroll vendor; compile and submit payroll information on a bi-monthly payroll cycle, including the tracking of staff time and leave, according to contracts/grants; ensure payroll tax deposits, payroll tax returns, 403b payments, workplace giving and annual W2 and W3 forms are timely filed/submitted 
  • Prepare and record monthly costs allocations for all projects/grants 
  • Reconcile bank statements and monitor cash flow 
  • Prepare and retain records of other fiscal documents such as Sales Tax, Maine Charitable Solicitation License, and MEMIC audits 
  • Assist with and act as point of contact with audit firms throughout fiscal audits and 990 processes  
  • Timely prepare and submit 1099 and 1096 forms 
  • Comply with internal financial policies and procedures and update them, as required 
  • Maintain an up-to-date Financial Policies and Procedures Manual   

Financial Grants Management:  

  • Develop and maintain a calendar of deadlines for reports and submissions  
  • Assist in preparation of grants/contracts budgets, budget narratives, and budget revisions  
  • Track and predict variations in the grant/contract budget expenditures and income, reporting these to the Executive Director  
  • Submit of all grant/contract financials with the approval of the Executive Director 
  • Ensure adequate reporting and recordkeeping for all grants and contracts 
  • Perform other duties, as assigned 

Qualifications: 

REQUIRED:  

  • Awareness of and sensitivity to issues of sexual victimization and social justice  
  • Excellent written and verbal communication skills, including excellent skills in business English and general office practice 
  • Excellent math/computational skills  
  • Computer proficiency, and competence and experience with Excel, QuickBooks online (and proficient use of classes) and Microsoft Office Suite 
  • Ability to operate general office equipment.  
  • Excellent organizational skills and attention to detail  
  • Comfort with and ability to manage multiple projects and deadlines  
  • High School diploma or equivalent and two years of related work experience.  

PREFERRED QUALIFICATIONS: 

  • Post-secondary training in bookkeeping, grants management and/or related field  
  • Previous experience as a bookkeeper 

Accountability: Accountable to the Executive Director regarding all agency programming and operations. 

How to Apply

To apply: Submit a Cover letter, current resume and a list of 3 email references to: arian@sassmm.org

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: #finance, bookkeeping, Grants Management, and sexual violence. Salaries: 60,000 - 80,000.

Job expires in 20 days.

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