Job Description

Ingleside is a premier, not-for-profit provider of comprehensive older adult opportunities in the Washington, D.C. metropolitan area. Based in Rockville, MD, Ingleside is the parent organization for three CARF-accredited, SAGECare platinum LGBT cultural competency credentialed, not-for-profit life plan communities and two not-for-profit affiliates. Ingleside’s family of communities include Ingleside at Rock Creek (Washington, D.C.), Westminster at Lake Ridge (Lake Ridge, VA), and Ingleside at King Farm (Rockville, MD). Affiliates include the Westminster Ingleside Foundation, which supports the communities’ charitable activities, and Ingleside at Home, a home-based care program. Named a 2021 Best Workplaces in Aging Services™ by Great Place to Work® and Fortune, Ingleside’s mission is to provide strategic and operational leadership that enables our communities and affiliates to excel in their missions.

Job Requirements

• Bachelor’s degree required. A minimum of five to 10 years of Executive Administrative experience supporting C-Level Executives. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) required, with experience in Adobe Acrobat, Visio, Project, and other board software preferred.
• Expert-level verbal and written communication skills.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrated proactive approach to problem-solving with strong decision-making capability.
• Emotional maturity.
• Highly resourceful team player, with the ability to also work independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Ability to align schedule with business needs, including periodic work on evenings and weekends.

Job Summary

The Executive Administrative Assistant reports directly to the CEO/President and provides executive administrative support in a one-on-one working relationship with the CEO/President while providing support as needed for other senior leadership team members.

Ingleside offers a competitive compensation package and an office environment in Rockville with free parking, an on-site gym, and other amenities.

The Executive Administrative Assistant to the CEO/President will be an experienced

professional partner with a proven track record of consistently delivering exceptional administrative services/support. We are seeking someone who consistently embodies Ingleside’s mission, vision, and ARISE values; is a Master of Communication, customer service, planning, execution; is detailed oriented/organized, balances multiple priorities, and maintains confidentiality. If you possess the combination of required education and experience, take accountability for your actions, treat everyone with respect, are a good steward of resources and assets, are innovative and always strive for excellence, we look forward to reviewing your credentials. Please attach a resume and cover letter with your application.

Key Responsibilities

• Plans, communicates, coordinates, and executes the CEO/President’s and other support persons’ schedules. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO/President.
• Anticipates and successfully/timely completes deliverables which facilitates the CEO/President’s ability to effectively lead Ingleside.
• Creates presentations and other documents to support the CEO/President’s work, ensuring that those documents reflect the organization’s mission, vision, values, and commitment to an excellent work product.
• Uses exceptional communication capabilities to draft, edit, and finalize documents that accurately and professionally reflect Ingleside’s business operations.
• Provides support for the CFO and SVP of Human Resources and Compliance.
• Is professional in appearance, behavior, communication, performance, and presence.
• Demonstrates professional development/skills competency in all areas.

EEO Statement

As an employer committed to Equal Employment Opportunity, Ingleside recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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