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22 Sep 2020
Full-Time Executive Assistant (to the CEO)
Job Description
Executive Assistant
REPORTS TO: CEO FLSA: Non-Exempt
SUPERVISES: N/A Last revised: September 2020
JOB SUMMARY: Provides high-level executive and administrative support primarily for the Chief Executive Officer (CEO). Applicants must be organized, detail oriented and able to work in a fast-paced, action-packed environment that serves clean athletes and sport. Candidates must also be able to work independently and be self-starters. Position will handle executive administrative functions including CEO office organization, word processing, filing, taking minutes, setting meeting agendas, reviewing incoming emails and documents, conducting research, and preparing reports.
RESPONSIBILITIES:
- Organize and run the CEO office
- Answers telephones and take messages or transfer calls
- Schedules appointments and update event calendars
- Arranges staff meetings and documents meeting minutes
- Handles incoming and outgoing email and mail
- Prepares memos, invoices, or other reports
- Word processing
- Maintains databases and filing systems, whether electronic or paper
- Handles CEO travel
GENERAL:
- Maintain confidentiality at all times
- Projects and other duties as assigned
REQUIRED QUALIFICATIONS:
- Excellent oral and written communication skills
- Excellent interpersonal skills
- Values Diversity, Equity and Inclusion among internal and external constituents
- Ability to multitask and to work accurately under pressure
- Excellent organizational skills
- Demonstrated ability to meet deadlines
- Ability to work flexible hours as needed
- Proficiency in MS Programs (Word, Excel, Outlook, etc.)
- Decision making skills.EA will often prioritize tasks and make decisions on their USADA’s behalf, so good judgment is essential.
- Interpersonal skills.This role should communicate effectively and be professional and courteous when interacting with others to create a positive work environment and client experience.
- Organizational skills.Will be responsible for maintaining files, folders, and schedules in proper order so an office can run efficiently.
- Writing skills.Will write memos and emails when communicating with managers, employees, and customers. Therefore, having good grammar, ensuring accuracy, and maintaining a professional tone are essential.
How to Apply
Applications can be submitted through our careers page: https://www.usada.org/about/careers/ Please include a cover letter expressing your interest as well.294 total views, 0 today