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22 Sep 2020

Full-Time Executive Assistant (to the CEO)

U.S. Anti-Doping Agency – Posted by sshalabi Colorado Springs, Colorado, United States

Job Description

Executive Assistant

REPORTS TO: CEO                              FLSA: Non-Exempt
SUPERVISES: N/A                                          Last revised: September 2020

 

JOB SUMMARY: Provides high-level executive and administrative support primarily for the Chief Executive Officer (CEO).  Applicants must be organized, detail oriented and able to work in a fast-paced, action-packed environment that serves clean athletes and sport.  Candidates must also be able to work independently and be self-starters.  Position will handle executive administrative functions including CEO office organization, word processing, filing, taking minutes, setting meeting agendas, reviewing incoming emails and documents, conducting research, and preparing reports.

 

RESPONSIBILITIES:

  • Organize and run the CEO office
  • Answers telephones and take messages or transfer calls
  • Schedules appointments and update event calendars
  • Arranges staff meetings and documents meeting minutes
  • Handles incoming and outgoing email and mail
  • Prepares memos, invoices, or other reports
  • Word processing
  • Maintains databases and filing systems, whether electronic or paper
  • Handles CEO travel

 

GENERAL:

  • Maintain confidentiality at all times
  • Projects and other duties as assigned

 

REQUIRED QUALIFICATIONS:

  • Excellent oral and written communication skills
  • Excellent interpersonal skills
  • Values Diversity, Equity and Inclusion among internal and external constituents
  • Ability to multitask and to work accurately under pressure
  • Excellent organizational skills
  • Demonstrated ability to meet deadlines
  • Ability to work flexible hours as needed
  • Proficiency in MS Programs (Word, Excel, Outlook, etc.)
  • Decision making skills.EA will often prioritize tasks and make decisions on their USADA’s behalf, so good judgment is essential.
  • Interpersonal skills.This role should communicate effectively and be professional and courteous when interacting with others to create a positive work environment and client experience.
  • Organizational skills.Will be responsible for maintaining files, folders, and schedules in proper order so an office can run efficiently.
  • Writing skills.Will write memos and emails when communicating with managers, employees, and customers. Therefore, having good grammar, ensuring accuracy, and maintaining a professional tone are essential.

How to Apply

Applications can be submitted through our careers page: https://www.usada.org/about/careers/ Please include a cover letter expressing your interest as well.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

Job expires in 13 days.

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