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17 May 2022
Full-Time Executive Assistant (Hybrid)
Job Description
Shepard Exposition Services Inc. is an innovative company with a fast-paced environment, and we are seeking an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
Essential Job Duties
- Act as the point of contact among executives, associates, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Manage calendar and scheduling for executive(s)
- Make travel and accommodation arrangements
- Prepare and distribute weekly, monthly, or quarterly reports
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Organize and maintain the office and digital filing system
- Proposal preparation and coordination
- Salesforce administration – data, reporting, etc.
- OLP (internal operational software) – data, reporting, etc.
- Assist with new associate onboarding:
- Forms
- Day 1 departmental orientation
- Ordering infrastructure includes emails, badges, software, uniforms, welcome packets, forms, etc.
- All other duties as assigned
Requirements
- Work experience as an Executive Assistant, Personal Assistant, or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Strong project management and task organization skills
- Excellent oral and written communication skills
- High School degree (or equivalent) required
Corporate Requirements
- Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusive, and Teamwork
- Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company
- Where permitted by applicable law, must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for employment, if not currently employed by Shepard Exposition Services, Inc.
- Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service program
How to Apply
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