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17 May 2022

Full-Time Executive Assistant (Hybrid)

Shepard Exposition Services Inc. – Posted by Jsantos Atlanta, Georgia, United States

Job Description

Shepard Exposition Services Inc. is an innovative company with a fast-paced environment, and we are seeking an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Essential Job Duties

  • Act as the point of contact among executives, associates, clients, and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage calendar and scheduling for executive(s)
  • Make travel and accommodation arrangements
  • Prepare and distribute weekly, monthly, or quarterly reports
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Organize and maintain the office and digital filing system
  • Proposal preparation and coordination
  • Salesforce administration – data, reporting, etc.
  • OLP (internal operational software) – data, reporting, etc.
  • Assist with new associate onboarding:
      • Forms
      • Day 1 departmental orientation
      • Ordering infrastructure includes emails, badges, software, uniforms, welcome packets, forms, etc.
  • All other duties as assigned


  • Work experience as an Executive Assistant, Personal Assistant, or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Strong project management and task organization skills
  • Excellent oral and written communication skills
  • High School degree (or equivalent) required

Corporate Requirements

  • Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusive, and Teamwork
  • Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company
  • Where permitted by applicable law, must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for employment, if not currently employed by Shepard Exposition Services, Inc.
  • Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service program

How to Apply

Please follow the provided link to apply for this position:

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: assistant, Support, and Tradeshow. Salaries: 60,000 - 80,000.

Job expires in 43 days.

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