Job Description

POSITION SUMMARY

Provide administrative support to the CEO and COO by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. In addition, this position will assist with developing and maintaining community outreach relationships and events.

ESSENTIAL FUNCTIONS

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.  To perform this job successfully, an individual must have regular and reliable attendance and be able to perform each essential function from the list below satisfactorily.  Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Manage daily calendar and email correspondence in support of CEO, COO
• Act as the point of contact between senior management, staff, and community organizations
• Make travel, meeting and event arrangements as needed
• Coordinate meetings and conference calls
• Coordinate the preparation of board meeting and board committees, including meeting minutes
• Assist in event planning and execution
• Assist with preparation and submission of grant applications and reports, as needed
• Handle requests and queries appropriately
• NorCal representative and liaison to community organizations as assigned
• Oversee portions of NorCal website relating to compliance responsibilities
• Assist in the preparation of staff meetings; prepare meeting materials, organize virtual setup, and take meeting minutes; transcribe and distribute meeting minutes and recordings as appropriate
• Trusted with handling sensitive information and upholding confidentiality
• Assist the CEO with legislative outreach and government relations
• Performs other duties as assigned

  SUPERVISORY RESPONSIBILITIES:  This position has no direct reports.   REQUIRED COMPETENCIES (Knowledge, Skills, Abilities) The requirements listed below are representative of the knowledge, skills, and abilities required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of administrative and clerical procedures and systems
• Knowledge of principles for providing customer and professional services
• Ability to actively listen and give full attention to what others are saying
• Ability to look for ways to help others, to work collaboratively, and to support of the organization’s mission
• Strong computer and internet research skills
• Strong verbal and written communication skills
• Proficient in MS Office products (Outlook, Word and Excel)
• Proficient in MS office products (Outlooks, Word, and Excel) and Zoom platform
• Commitment to excellence and high standards
• Strong organizational skills: able to manage priorities and workflow and meet deadlines
• Acute attention to detail
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Ability to work overtime as the needs of the company warrant

  MINIMUM QUALIFICATIONS

• Minimum of three years related experience or equivalent

  ESSENTIAL PHYSICAL REQUIREMENTS The physical requirements listed are representative of those that must be met by an employee to successfully perform the essential functions and key responsibilities of this position. The ability to work in a constant state of alertness and in a safe manner at all times.  Frequent operation of computer and other office equipment, the ability to sit at a workstation for long periods of time, stand, walk, climb stairs, bend, lift, twist, pull, push, carry, grasp, reach and stoop as need, and to occasionally lift and carry items up to 25 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.   WORKING CONDITIONS The noise level in the work environment is usually quiet to moderate.  The employee works in an office environment.  Work may require occasional weekend and/or evening work.  Occasional travel may be required.   In addition, the individual must be punctual, have a good attendance record, a valid driver’s license, have reliable means of transportation to work and current vehicle insurance.   WHAT WE OFFER This is a part-time 32 hour per week, non-exempt, hourly position, at $20-23 per hour, depending on experience. Pro-rated benefits offered include medical, dental, vision, 403B, paid vacation and holidays, floating holidays, diversity training programs, flexible work schedule, and mental health resources.   NorCal is proud to be an equal opportunity employer, and we are committed to the goals of diversity and inclusion in our workplace.

How to Apply

HOW TO APPLY Send your cover letter, resume, and salary requirements to: Exec-assistant26@norcalpublicmedia.org with the subject heading “Exec Assistant – NorCal”

Job Categories: Equal Opportunities. Job Types: Part-Time. Salaries: 20,000 - 40,000.

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