Full-Time Executive Assistant
Job Description
The Executive Administrator, supports the Executive Team in all aspects of administrative functions for executive management. This position requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Executive Administrators are core members of their region and are also expected to work together with other team members to provide exceptional organisational support across the company. Sensitivity to confidential matters may be required.
Essential Functions/Duties/Responsibilities
• Provide comprehensive executive-level clerical, logistics and administrative support for the organisation.
• Manage the meeting planning process, including calendar, travel and event coordination.
• Streamline meetings and agendas to reduce waste and minimise reporting.
• Reconcile and process monthly financial statements / expense reports for executive(s) and resolve any outstanding issues.
• Perform complex tasks involving the gathering, analysing and compiling of data and information into well-written reports and presentations.
• Schedule and organise international and domestic travel as required
• Coordinate and complete ad-hoc projects as needed.
• Act as an office manager
• Provide exceptional customer service.
Supervisory Responsibility
This role does not have supervisory responsibilities.
Qualifications and Experience
• Bachelor’s degree in Business or another related field preferred.
• 5+ years’ experience and proven capabilities providing administrative support, preferably at an executive level.
• Extensive experience of MS Office – Word, Excel, PowerPoint – to produce high quality reports, presentations, databases, or other documents.
• Extensive knowledge of email, calendaring, and other administrative programmes.
• Proven track record of exceptional communication skills, both oral and written, with the ability to effectively convey information across all organisational levels
• Demonstrated experience of being detail orientated with exceptional organisational and multi-tasking skills
Preferred Skills
• Excellent MS Office knowledge and English proficiency
• Effective written and verbal communication
• Self -directed management of work and results
• Flexible in a changing environment
• Relationship building skills
• Strong customer Focus
• Problem solver and critical thinker
• Discretion and confidentiality
How to Apply
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