Full-Time Executive Assistant
Job Description
Premier Talent Partners is looking for a motivated and enthusiastic Executive Assistant to support our client’s capital management company in San Francisco, CA. This position is remote due to COVID-19 with the expectation to return to the office when safe to do so. The ideal candidate is a professional self-starter who likes wearing multiple hats and is not scared of rolling up their sleeves. If this sounds like you – pleaser read on!
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Responsibilities:
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Qualifications:
- 3-5 years of administrative support, preferably in a professional services environment
- BA/BS in a relative field is required
- Unimpeachable judgment and discretion in handling confidential information
- High energy level with a “can-do” positive and professional attitude
- Desire to learn new things; continuous improvement mindset
- Confident communicator with excellent interpersonal skills and ability to interact with personnel at every level across the firm
- Great attention to detail and extremely organized with a strong sense of urgency
- Self-directed, independent, and proactive work ethic; dedicated team player with a strong sense of ownership and follow-through skills
- Ability to multitask, prioritize and respond quickly
- Punctual and flexible with requests to work beyond official business hours as needed
- Software skills: Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, and Excel)
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Premier Talent Partners is a recruitment firm specializing in the areas of contract/temp, temp-perm, permanent, and payrolling needs across all industries, supporting equitable hiring nationwide.
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Pursuant to the SF Fair Chance Ordinance, we will consider employment for qualified applicants with arrests and conviction records.
How to Apply
o be considered for this position, please register in our talent platform. From there, you will be walked through a series of screens to get a baseline for what you're targeting. Once you complete registering, your Candidate Success Manager will be automatically alerted and will reach out to get the ball rolling.
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