Job Description

Spencer Stuart is looking to recruit Document Specialists who will be an integral member of the client service team. This role will work with a wide variety of project teams and provide support for each assignment by ensuring the timely production of the highest quality documentation and reports as part of our comprehensive search process. In this role you will have the opportunity to partner with both your direct teammates and members of every practice within Spencer Stuart.

Opportunities are available in all of our U.S. offices.

New York, Chicago, Los Angeles, Boston, Philadelphia, Stamford, Washington D.C. Atlanta, Miami, Dallas, Houston, Minneapolis, San Francisco, or Seattle

Key Responsibilities

Working as a part of a team supporting multiple offices and in accordance with the Firm’s brand standards, support various teams by generating, editing and proofreading presentations, proposals and engagement letters, surveys, and client correspondence across multiple platforms. In addition, assist Project Coordinators with supplemental project tasks.

– Establish an expert knowledge of the Firm’s brand standards and writing styles.
– Prepare, rewrite and edit client deliverables.
– Proofread client deliverables to identify and correct errors in spelling, punctuation,
syntax and format.
– Verify facts, dates and statistics using standard reference sources.
– Confer with management and editorial staff members regarding standards and best practices to ensure consistency across the entire editorial staff.
– Confer with authors regarding changes in content, style or organization as necessary.
– Utilize a variety of software including our proprietary database, cloud-based file management tools, and Microsoft applications.
– Assist with processing multi-step background check and education verification requests.
– Process expense reports and candidate reimbursements.
– Participate in ongoing skill-building opportunities.

Ideal Experience

– Sophisticated knowledge of and experience with MS Word, PowerPoint, Outlook, and Excel.
– Must type at least 70-plus wpm.
– Solid understanding of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
– Strong grasp of Associated Press guidelines.
– Demonstrated proofreading skills.
– Basic knowledge of business terms and acronyms used in the various industries in which Spencer Stuart conducts business.
– Demonstrated research skills.
– A college degree in either English or journalism is strongly preferred.

Personal Characteristics

– Desire and ability to work within a collaborative team-based culture.
– Strong client orientation; inherent desire to deliver beyond the call of duty.
– Very strong organization and prioritization abilities.
– Extreme detail orientation.
– Discretion and sensitivity with handling confidential communications and documentation.
– Endurance and the ability to handle multiple conflicting priorities at once.
– Solid judgment: the ability to make sound decisions
– Self-starter; able to work autonomously in the absence of constant supervision.
– Proactive; takes steps to prevent problems before they occur.
– Creative and strives for editorial excellence.
– Bias for learning and developing skills with new and/or internal technologies and assignments. Eager to learn and take on new challenges.

As part of our commitment to nurturing an inclusive culture where diversity thrives, we offer a strong benefits package to all of our full-time employees. It includes comprehensive health insurance for spouses and same-sex domestic partners, group term life and accidental death and dismemberment insurance, disability coverage, flexible spending accounts, a first-in-class retirement program, adoption and surrogacy reimbursement, tuition reimbursement, vacation and sick days, as well as a variety of paid leave programs. Affinity groups are an important component of our commitment to diversity, equity and inclusion. We welcome and encourage members of the LGBTQ+ community to apply.

To see and hear more about our organization, its culture and values, as well as what it’s like to work at Spencer Stuart, please visit https://www.spencerstuart.com/who-we-are/careers-at-spencer-stuart

Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.

In order to be considered for this role you must complete an application on Spencer Stuart’s website https://spencerstuart.wd5.myworkdayjobs.com/Spencer_Stuart_External_Careers . We will not be able to consider your candidacy unless an application is received. Proofreading and Microsoft Office Suite assessments will be required as part of the recruiting process.

How to Apply

Job Types: Full-Time.

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