Job Description

• Job ID: 17633
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Purchasing & Materials Management, Purchasing Client Services
• Work Location: City Hall, 100 Queen St. W, Toronto (Hybrid Model)
• Job Type & Duration: 2 Full-time, Permanent, 2 Full-time, Temporary (18 months) and 1 Full-time, Temporary (12 months)
• Hourly Rate and Wage Grade: $38.37 – $42.03, Wage Grade 11
• Shift Information: Monday to Friday, 35 Hours per Week
• Affiliation: L79 Full-time
• Number of Positions Open: 5
• Posting Period: 02-Jun-2023 to 19-Jun-2023

The Purchasing & Materials Management Division is a critical function within the City of Toronto’s complex multi-site, multi-division and multi-stakeholder environment, partnering with all City divisions, designated agencies and corporations in order to procure goods and services at the best value. As part of its commitment to ensuring open, fair, equitable and accessible business processes and practices, the Division utilizes a fair and transparent procurement process, provides leadership and quality customer service, and implements the highest standards of business ethics across the organization.

Job Description

As a member of the Corporate Purchasing and Materials Management team, the Corporate buyer in one of these 3 permanent and temporary positions, will be responsible for the development, drafting, tendering, and leading evaluations for various formal procurement solicitations such as Request for Quotations, Request for Proposals, Negotiated RFP’s Tenders, etc., utilizing a centralized and electronic procurement tool: SAP ARIBA to conduct our e-bidding process to purchase goods and services for the various divisions within the City of Toronto along with designated Agencies, Boards and Commissions.

Major Responsibilities:

• Edits and processes requisitions.
• Prepares product specifications descriptions/scope of work.
• Identifies appropriate method of purchase and determines whether written competitive tenders, requests for proposals, requests for quotations, requests for expression of interest, requests for pre-qualification and telephone/fax quotation requests are required to ensure that deadlines are not jeopardized.
• Confers with suppliers regarding delivery, quality, etc., to ensure that department and specification requirements are met.
• Operates the City’s automated purchasing system to process purchasing requirements (e.g. purchase orders, quotation requests, proposal calls, etc.), and to update and retrieve purchasing information.
• Evaluates summary of bids and ensures that specifications, policies and legal requirements are met, and forwards to user department for recommendation.
• Participates on committees related to City purchasing.

• Interviews sales representatives and visit supplier locations, warehouses, etc., when required. Prepares purchase orders and related documentation (e.g. price agreements, correction sheets, etc.) from quotations, tenders and proposals.
• Prepares correspondence and administrative reports using word processing and spreadsheet software. Coordinates, organizes and operates disposal activities including public auctions.
• Conducts training sessions for Buyers.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. A certificate from a recognized Purchasing program such as Certified Professional Public Buyer (CPPB, Ontario Broader Public Association (OBPA) or an approved equivalent combination of education and/or experience.
2. Practical buying experience, preferably in a municipal environment (i.e. processing quotations, tenders, proposals, contracts, purchase orders).
3. Experience with computerized purchasing systems, i.e., SAP – Purchasing module, SAP- Ariba (electronic e-bidding) etc.
4. Experience in Microsoft Word and Excel.

You must also have:

• Knowledge of the principles, practices and procedures of procurement.
• Knowledge of various Acts and regulations governing the public purchasing function (e.g., Sale of Goods Act, Workplace Safety and Insurance Act, City of Toronto Fair Wage/Labour Trades regulations, Federal and Provincial Sales Tax regulations, etc.).
• Highly developed oral and written communication skills, at all organizational levels.
• Highly developed interpersonal skills to work effectively with other staff and members of the public
• Solid negotiation skills.
• Ability to work independently, as well as part of a team environment.
• Good knowledge of the products and services used by the City and designated Agencies, Boards and Commissions, and appropriate sources of supply for same, an asset.

Social and Environmentally Responsible Procurements:

Through its procurement process, the City of Toronto is committed to creating jobs and driving inclusive economic growth through the City’s Social Procurement Program which encourages supplier diversity and the implementation of workforce development. Learn more about the City’s Social Procurement Program on the City’s website at: https://www.toronto.ca/business-economy/doing-business-with-the-city/social-procurement-program/

In addition, The City is also committed to increasing the development, awareness and purchase of environmentally preferred products that are less harmful to the environment. Learn more about the City’s Environmentally Responsible Procurement Policy at: https://www.toronto.ca/wp-content/uploads/2017/08/8e27-environment_procurement.pdf

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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