Job Description

JOB SUMMARY:

This position is responsible for creating and maintaining a credit course schedule.  Focus on development of clear student programs of study in Liberal Arts and Career & Technical Education inclusive of time commitment involved from start to completion.

ESSENTIAL JOB FUNCTIONS:

Important responsibilities and duties may include, but are not limited to, the following:

• Updates and maintains complete credit classroom inventories within scheduling software and Ellucian (e.g. Building/Rooms).
• Serves as point person for scheduling software; Ad Astra.
• Stays abreast of academic programs of study by attending Curriculum Committee meetings.
• Examines current course offering schedules to determine efficiencies.
• Designs course offering schedules that are efficient for students.
• Prepares a master credit schedule working with deans and faculty that best serves students.
• Distributes master schedule to deans.
• Processes course offering changes.
• Monitors enrollment in sections to improve efficiencies.
• Reviews and distributes various reports with accuracy.
• Leads Go/No-Go meetings with current course enrollment.
• Prepares and posts full-time faculty teaching schedules by using new schedule template from Ad Astra
• Assist with faculty overload reports.
• Coordinate and execute communication protocol to faculty and appropriate staff course rebuilds occur within 10 days business days of semester via phone and email correspondence.
• Works with contract assignments for adjunct faculty.
• Assist with registration of guest and concurrent students.
• Respond to student emails and voicemails.
• Assist with enrollment verifications
• Coordinate ATLAS input for the college.
• Performs other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree and one year related work experience or an equivalent combination of education and experience.
• Strong organizational skills.
• Excellent written and verbal communication skills to positively interact with students, faculty, and staff.
• Ability to provide excellent customer service, maintain customer confidence and protect operational integrity
• Ability to work with diverse populations staff, students, faculty, and the general public.
• Administrative writing skills, reporting skills, scheduling, Microsoft Office skills, organization, time management, and verbal communication skills.
• Work both independently and as part of a team.
• High level of skill in word processing, spreadsheets, and other software programs (i.e., Microsoft Word, Excel, Student System software, scheduling software.)
• Ability to exhibit professional judgment, problem solving, interpersonal, and organizational skills.
• Ability to respond quickly to deadlines and perform a multitude of tasks.
• Demonstrated skill in attention to detail and accuracy.

PREFERENCES:

• Ellucian student system software experience.

EMPLOYMENT STATUS:

Full time position with comprehensive benefits program including health, dental, vision, life, and LTD insurance, a Section 125 plan for medical and dependent care expenses; personal and sick leave; and a choice of retirement programs—IPERS (defined benefit) or TIAA (defined contribution). Salary will be commensurate with the applicant’s education and experience. Anticipated hours will be flexible including evenings.

APPLICATION PROCEDURE:

• Complete online application at hawkeyecollege.edu/employment including a cover letter.
• Submit online application and all required materials by the deadline.

Veterans and persons with disabilities are encouraged to apply.  If you are in need of any special accommodation in completing the application process, please notify a member of Human Resource Services.

WORKING CONDITIONS:

Requires good hand-eye coordination and arm, hand and finger dexterity, including ability to grasp. Sit, stand, bend, lift and move intermittently during working hours.  During course of day, interact with students, faculty and staff in person.

Hawkeye Community College does not discriminate on the basis of sex; race; age; color; creed; national origin; religion; disability; sexual orientation; gender identity; genetic information; political affiliation; or actual or potential parental, family, or marital status in its programs, activities, or employment practices as required by Iowa Code §§ 216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). Veteran status is also included to the extent covered by law. Any person alleging a violation of equity regulations shall have the right to file a formal complaint. Inquiries concerning application of this statement should be addressed to: John Clopton (Equity Coordinator and Title IX Coordinator for Employees) or Nancy Henderson (Title IX Coordinator for Students), Hawkeye Community College, 1501 East Orange Road, P.O. Box 8015, Waterloo, Iowa 50704-8015, telephone 319-296-4405, email: eq************@ha************.edu, or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison, Suite 1475, Chicago, IL 60661, phone number 312/730-1560, fax 312/730

How to Apply

• Complete online application at hawkeyecollege.edu/employment including a cover letter.
• Submit online application and all required materials by the deadline.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Education, vocational, and work force. Salaries: Not Disclosed.

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