Full-Time Administrative Specialist II – $1,500 SIGNING BONUS!
Job Description
- Gather field data from Resident/District Engineers and Division Right of Way Agents to complete monthly overdraft status spreadsheets for each past, current, and future project in Division 9.
- Prepare, review, and submit monthly overdraft status reports to the Division Construction Unit.
- Prepare and submit funding allocation request form projects in overdraft status.
- Maintain monthly project checklists to ensure all Division 9 projects are in concurrence with budget requirements.
- Perform office administration for the Division Construction Engineer including establishing/creating Division Office files for current & future projects assigned to Division 9, filing project correspondence, scheduling, and documenting preconstruction conferences and preliminary field Inspection conferences.
- Document review experience examining detailed documents and records for accuracy and completeness.
- Computer skills in Microsoft Office (Word, Outlook, PowerPoint, Excel, and Access).
- Experience completing and/or maintaining records and reports.
- Experience interpreting and/or explaining policies, procedures and laws.
- Data entry experience entering and extracting information from online databases.
- Ability to perform simple math functions (addition, subtraction, multiplication, division, and percentages).
- Strong communications skills to effectively and efficiently communicate with all Division Construction staff to ensure goals and task are completed with guidelines and specified time frames.
- Candidates with a Driver’s License.
- High school/GED diploma, and
- 4+ years of relevant experience; or
- An equivalent combination of education and experience.
How to Apply
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