Job Description

About Us

Our vision at Diabetes Canada is a world free from the effects of diabetes. That’s why we work together to improve the lives of those living with diabetes – sharing knowledge and resources, supporting health-care professionals to improve patient care, advocating for change through policy, and funding research to advance treatments and discover a cure. Living with diabetes is a complex and often relentless journey, testing the resilience of every individual affected. Diabetes Canada is here to help – providing tools, resources, and support to make that journey easier. Join us in leading with strength and compassion – so no one faces diabetes alone.

About the Role 

We’re seeking a proactive, highly organized Administrative Coordinator, Mission to provide administrative, operational, and communication support to the Senior Vice President (SVP), Mission. In addition to supporting the SVP, this role also assists the broader Mission Leadership Team, which includes five Executive Directors, to enhance the overall effectiveness and efficiency of the department. Reporting directly to the SVP, Mission, this position is ideal for someone who thrives in a fast‑paced environment, enjoys managing multiple priorities, and is passionate about contributing to work that makes a meaningful impact.

Location: Our national office is located at 1000–170 University Avenue, Toronto, Ontario. We offer a flexible work arrangement, allowing employees to work remotely while occasionally coming into the office as required by their manager or the organization.

Compensation: The salary hiring range for this role is $57,000–$63,000 annually, commensurate with experience and alignment with the requirements of the position.

What You’ll Do

Support to the SVP, Mission

• Manage the SVP’s calendar, meetings, travel arrangements, and daily priorities with professionalism and discretion.
• Serve as the primary point of contact for the SVP, liaising with internal teams, external partners, government and corporate contacts.
• Draft, edit, and proofread correspondence and documents, including emails, letters, presentations, and Senior Leadership Team materials.
• Prepare meeting agendas and materials for the Board of Directors Mission Committee and assist with post-meeting reporting.
• Handle expense reports, purchase orders, corporate card reconciliations, and other administrative or procurement tasks.

Mission Leadership Team (MLT) and General Support

• Provide timely administrative support for Mission team initiatives.
• Organize MLT meetings and other departmental gathering: draft agendas, gather documents, and coordinate logistics.
• Maintain organized filing systems and documentation practices.
• Support accounting and procurement processes, including purchase orders, Contract Approval Forms, and other departmental requirements.
• Keep volunteer and researcher databases updated and accurate.
• Contribute to special administrative or operational projects as assigned.

Note: This role is not limited to the responsibilities listed above and may include other duties as required.

What You Bring

• Post-secondary diploma or degree, or equivalent experience.
• 2–3 years of related administrative experience; experience supporting senior leaders is an asset.
• Experience in the not-for-profit sector is preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams) and comfort working with multiple systems.
• Strong organizational and time‑management skills, with the ability to handle competing priorities.
• Excellent communication skills and a professional, customer-service‑oriented approach.
• Exceptional writing, editing, and proofreading abilities.
• High attention to detail, strong analytical thinking, and sound judgment.
• A collaborative spirit, able to build strong relationships across the organization.
• Self‑motivated, resourceful, and solutions-oriented.
• Ability to maintain confidentiality and navigate sensitive information with discretion.
• Commitment to creating an inclusive, positive work environment.
• Eagerness to learn and take on new responsibilities.
• Alignment with Diabetes Canada’s Mission, Vision, and Core Values.

Why Join Us?

This role is a great opportunity to support meaningful work that positively impacts the lives of Canadians living with diabetes. You’ll join a team that values collaboration, learning, and purpose-driven work, while contributing to initiatives that support research, advocacy, and community programs across the country.

What We Offer

• Impactful Work Environment:Be part of a high‑performing, collaborative team committed to building a healthy, engaged, and mission‑driven workplace culture.
• Flexibility:Enjoy the benefits of a flexible work agreement that supports remote and hybrid schedules, helping you maintain work–life balance within a 35‑hour work week.
• Comprehensive Benefits:Receive competitive compensation plus a group benefits package, including health and dental coverage, life insurance, disability coverage, Employee and Family Assistance Program (EFAP), and company-matched Pension/RRSP. Also access to a $350/year healthcare spending account.
• Day-One Coverage:Most group benefits including health, dental, life insurance, and EFAP, start on your first day.
• Wellness Support:Access to a mental wellness app with guided meditations and self-paced learning to support your overall well‑being.
• Generous Time Off:Enjoy additional paid holidays beyond provincial statutory holidays, as well as a paid office closure at the end of each year.
• Employee Engagement & Recognition: Be part of a culture that celebrates contributions at all levels through our rewards and recognition platform (WorkTango), enabling peer‑to‑peer, team, and manager‑to‑employee appreciation.
• Inclusive Culture: Join an organization that celebrates diversity and fosters an inclusive environment where everyone has equal opportunities to thrive.

Our Core Values:

ACE-IT: Agility, Collaboration, Excellence, Integrity, Taking Initiative

These values guide how we work together, support our communities, and advance our mission every day.

Additional Information

• You must be legally eligible to work in Canada. Where applicable, you must hold a valid work permit or study permit that allows you to fulfill the requirements of this role.
• Diabetes Canada welcomes applications from all qualified individuals, including people of all genders, Indigenous Peoples, persons with disabilities, and members of visible minorities. We value a workforce that reflects the diversity of the communities we serve.
• We are committed to providing accommodations during the recruitment process. If you require any support or adjustments, please let us know.
• We thank all applicants for their interest; however, only those selected for an interview will be contacted.
• Please note that this posting is to fill an existing vacancy at Diabetes Canada.

How to Apply

About the Application Process Please visit: https://www.diabetes.ca/careers. Select “View Job Openings” to find this posting and submit your application. Click the “Apply” button at the top-left of the page. You will be prompted to complete a short questionnaire and upload your résumé and cover letter. If you experience any issues with the application process, please contact us at: dchr@diabetes.ca

Job Types: Full-Time. Salaries: Not Disclosed.

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