Part-Time Administrative Coordinator
Job Description
Position: Administrative Coordinator
Hours: 20 hours a week (with potential to increase)
Employment Type: Independent contractor (1099)
Location: Remote
Compensation: $25/hour
Who we are…
Undead Voice is a trans-owned and operated company dedicated to empowering transgender and gender-diverse individuals in their voice transition journey. We help people develop a voice that aligns with their identity, allowing them to speak with confidence, authenticity, and without fear or limitation.
We envision a world where every voice is valued, diverse perspectives drive meaningful change, and true belonging fosters healthier, more inclusive communities. Committed to uplifting trans voices, Undead Voice operates independently, free from external regulation or control, ensuring that our mission and values remain firmly rooted in the needs of our community.
You can learn more about what we do at undeadvoice.com
Role Overview
We are looking for a highly detail-oriented and self-driven Administrative Coordinator to own the technical setup and backend execution of our online voice transition programs and grow into broader administrative responsibilities for Undead Voice. This role requires exceptional attention to detail, strong technical skills, and the ability to work independently while managing multiple platforms and tasks efficiently.
In addition to technical execution, this role requires excellent communication skills. You will be directly engaging with our community members and partner organizations, ensuring smooth operations and clear, professional interactions.
This position starts at 20 hours per week as a 1099 contractor, with the potential to grow in hours as the company expands.
Key Responsibilities
TECHNICAL SETUP + PROGRAM EXECUTION
✓ Own the technical backend setup for our online voice transition programs, ensuring 100% accuracy in configurations across platforms like Kajabi, Squarespace, Flodesk, Notion, Canva and Zapier.
✓ Set up registrations, automations, event scheduling, and email sequences to ensure seamless program execution.
✓ Track key milestones and ensure all program components are completed on time.
✓ Identify and proactively fix technical or process issues before they impact participants.
ADMIN + PROJECT MANAGEMENT
✓ Manage and maintain standard operating procedures (SOPs) for program execution and general admin workflows.
✓ Use Notion to track tasks, deadlines, and workflow efficiency.
✓ Coordinate with the team to ensure all aspects of operations run smoothly.
COMMUNITY + PARTNER COMMUNICATION:
✓ Monitor registrations, inquiries, and tech support issues related to Jumpstart and other programs.
✓ Communicate professionally with participants, partner organizations, and internal teams to ensure smooth coordination.
✓ Maintain clear, professional, and friendly communication across email, platform messages, and other correspondence.
Who You Are
✓ Demonstrated commitment to our mission and community – You understand the systemic barriers trans and gender-diverse individuals face and are passionate about supporting a mission-driven organization that empowers them. You have experience in authentic and open relationship-building with queer and trans people, BIPOC individuals, and community allies.
✓ Highly detail-oriented – You double-check everything and catch small mistakes before they happen.
✓ Self-driven & proactive – You don’t wait for instructions; you find and fix problems independently.
✓ Strong tech skills – You are comfortable learning and troubleshooting platforms like Kajabi, Squarespace, Flodesk, Notion, Canva and Zapier.
✓ Excellent written communication – You write clear, professional, and effective emails and messages.
✓ Organized & deadline-focused – You track everything and keep projects moving without reminders.
✓ Problem-solver – You anticipate issues before they arise and find solutions quickly.
Requirements
✓ Experience working with platforms like Kajabi, Squarespace, Flodesk, Notion, Canva, and Zapier. Previous experience and/or familiarity and ability to quickly learn these softwares or platforms is essential.
✓ Strong organizational and project management skills – Experience using Notion for tracking tasks and workflows is a HUGE PLUS.
✓ Ability to work independently and manage multiple priorities at once.
✓ Reliable internet connection and own computer setup.
✓ Bonus: Experience in customer service, community management, or education program administration.
BE AFFIRMING, BE YOURSELF:
Undead Voice is committed to fostering an inclusive and affirming environment for 2SLGBTQIA+ individuals and allies. We strive to build a team and community that reflect diverse backgrounds, experiences, and perspectives. We do not discriminate based on socioeconomic status, employment type, race, ethnicity, national origin, religious affiliation, gender identity or expression, sex, sexual orientation, age, body size, immigration status, disability, medical or health condition, veteran status, relationship status, or any other protected category under federal, state, or local laws.
OTHER DUTIES:
This job description is not exhaustive and may evolve to meet the needs of the organization. Duties, responsibilities, and activities may be modified or expanded at any time, with or without notice, to support the dynamic nature of our work.
This is a part-time, independent contractor (1099) role starting at 20 hours per week with room to grow. The position is fully remote, but applicants must be available for key deadlines and check-ins.
How to Apply
SEND RESUME + COVER LETTER TO: CONTACT@UNDEADVOICE.COM
Please note we are a small team handling a high volume of applications. We kindly ask that you do not email, DM, or message to follow up. We will contact successful applicants who move forward in the process.
We’re excited to read your application and appreciate your time and interest in this role!
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