Job Description

Come join the team at Cary and be part of an organization that’s challenging the standard for how local governments operate. Whether you’re looking to start your career or build on previous success, consider joining our team where anyone can lead, create, and innovate as we evolve our organization in service to the ever-growing community we serve.

We are seeking an Accounts Payable (AP) Specialist who brings both a background in AP with the ability to interact with staff at all levels of the organization. The day-to-day role includes handling wide-ranging accounts payable business functions which involve considerable attention to detail in a fast-paced environment. A high volume of transactions and interactions with department staff, vendors and the third-party invoice management provider calls for a professional who is adaptive, ready to engage in problem solving, and gifted in making the end user’s experience an excellent one with valued customer service.

If you’re looking to step into a team who puts people first, operates with excellence and has fun while they do it, apply and be part of the Cary Finance Department.

Cary believes that employees are one of our most important resources. We offer an excellent salary and competitive benefits package to serve the needs of our employees and their families. In just 5 years, you can be a fully vested employee and eligible to receive all retirement benefits, including the state pension! The benefits package also includes:

• Comprehensive medical, vision, prescription, and dental coverage for employees and dependents
• Excellent retirement benefits, including a Town provided 5% contribution each pay period into a 401(k) or 401(a) account and automatic enrollment into the North Carolina Local Government Employees’ Retirement System
• Town provided life insurance
• Paid leave programs, including parental, vacation, and sick leave
• Tuition assistance, financial and personal budgeting assistance, and more.

Typical Tasks

Responsible for the daily management of the third-party automated invoice management system. Troubleshoots all invoices that are match exception; researches and resolves the exception so the invoice can complete the payment process;

Reviews invoices for unusual and special items such as sales tax compliance, discounts, pricing errors, special due dates, insurance coverage or freight issues; coordinates resolution of these issues with departments and completes research as required;

Executes special handling invoice requests with precise attention to detail and processing requirements;

Collaborates in a fast-paced, evolving environment. Assists departments daily with general accounts payable questions regarding receiving, open purchase orders and resolution of invoice questions including payment inquiries;

Responds to vendor inquiries regarding payment status of invoices which may include reconciliation of outstanding vendor statements for high volume vendors. Assists in department and vendor coordination when invoice resolution is needed;

Analyzes invoices, those received and/or those directly submitted to iPayables, for compliance failures and discrepancies using an integrated forensics system;

Monitors daily file transmissions between automated invoice system and financial system, researches and corrects file errors; monitor electronic processes to ensure proper procedures are in order and functioning correctly;

Facilitates GL file import for third party utility bill processing service and ensures correct payment number is recorded;

Manages weekly check run process to include reconciliation of information in the general ledger to the accounts payable third-party platform. Resolves any discrepancies prior to executing check run; including the generation of in-house checks, if needed;

Assists in resolutions for returned payments by coordinating with Vendor Management, the department, and the vendor when needed;

Reconciles and processes E-payables statement and assists E-payable vendors with account and payment inquiries;

Processes disbursements via on-line payables, electronic payments, or in-house as a check; distributes according to departmental requests;

Posts disbursements to the general ledger;

Promotes electronic payment when appropriate and assist in maintaining existing vendor files as businesses change (mergers, acquisitions, buyouts, etc.);

Performs other job-related tasks as required.

Knowledge, Skills and Abilities

Thorough knowledge of bookkeeping terminology, methods, procedures, and equipment; thorough knowledge of standard office procedures, practices, and equipment; ability to understand and follow oral and written directions; ability to establish and follow standard work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; skill in use of a variety of office machines and some typing ability; ability to get along well with others and communicate effectively with coworkers; ability to use appropriate software such as Excel.

Minimum and Preferred Qualifications

Any combination of education and experience equivalent to graduation from high school, supplemented by courses in accounting and considerable related experience, preferably in accounts payable. Preference will be given to candidates with an associate degree or higher in accounting or business.

Requires background check (which may include criminal check, education verification and credit history review) and drug test prior to moving into this position.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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