Full-Time Office Assistant
Job Description
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
• Provides secretarial support to the Planning Division; processes staff reports, meeting notices, agendas, letters, memos and other correspondence; prepares payroll records and maintains attendance records. 35%
• Attends Plan Commission and other Board/Commissions as assigned and prepares minutes and synopsis. Maintains records of Division and Board/Commission actions. 35%
• Responds to telephone calls, emails and visitor inquiries regarding development related issues, directing inquiries to appropriate personnel as required. 15%
• Receives and processes applications for items such as zone changes, conditional use permits, lot splits, minor and major subdivisions, easements, vacations and zoning appeals, and maintains appropriate files. 10%
• Processes deposits and invoices for the Business Improvement District(s) and maintains financial reports on a monthly basis. 5%
• Performs other duties as assigned.
REQUIRED MINIMUM QUALIFICATIONS
Education and Experience:
• Graduation from high school or equivalent
• Minimum of two (2) years clerical experience, including one year of experience in a related field.
Necessary Knowledge, Skills and Abilities:
• Ability to operate a computer using word processing and related functions, and ability to operate other office machines.
• Ability to keep accurate records and prepare detailed reports.
• Knowledge of proper English grammar, spelling and usage.
• Knowledge of Microsoft Office software.
• Ability to take and transcribe shorthand.
• Good oral and written communication skills.
In evaluating candidates for this position, the City may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the essential duties of the position.
TOOLS AND EQUIPMENT USED
Personal computer, printer, telephone, fax machine, calculator and copy machine.
PHYSICAL DEMANDS
The physical demands described in this position description are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the essential functions of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger/handle objects or operate tools or controls; and reach with hands or arms. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required of this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described in this position description are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is moderately quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience, oral interviews, background check and job related tests may be required.
The duties listed in this position description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
How to Apply
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