Job Description

JOB TITLE: Facilities Planner

LOCATION: History Center – 345 W Kellogg Blvd., St. Paul, MN 55102

COMPENSATION: Typical starting range $51,854.40 – $55,848.00 annually

STATUS & HOURS: Full-time, regular (approximately 2,080 annual hours) position.

BENEFITS: Eligible to participate in State Employee Group Insurance Program and a retirement program with employer contribution. Generous vacation and sick time accruals with additional paid holidays.

DESIGNATION: Bargaining Unit AFSCME Local 3173

POSTING DATE: February 14, 2025

DEADLINE DATE: Open Until Filled

TO APPLY: Interested applicants must apply online at the Minnesota Historical Society’s career center at www.mnhs.org/jobs and include a resume and cover letter by the application deadline date.  

DESCRIPTION:  This position directly supports facilities management and operations of the Minnesota History Center (MHC) building and grounds on the State of Minnesota Capitol Complex in downtown St. Paul.The Facilities Planner advocates for and contributes to the Minnesota Historical Society’s (MNHS) mission by delivering building improvement projects and other facilities related initiatives to successful completion. This position will work closely with the Facilities Manager to plan and manage both capital and non-capital projects including construction, department initiatives, equipment replacements, and large repair and maintenance projects, revise all space management program documents, implement a project tracking system for moves, adds, and changes (MAC) activities, develop floor plans and monitor space utilization data in a computer aided facilities management (CAFM), and all in support of an inclusive and positive environment, both for the MNHS workforce and community. 

SUMMARY OF WORK:  1) Manage facilities projects varying in size and scope, while mitigating staff and visitor disruption, and maintaining a safe and secure environment for occupants and collections; 2) Manage all workspace move, add, and change (MAC) activities in staff occupied, collaborative rooms, and other common areas; 3) Help administrate facilities operations by assisting with budgeting, documentation, and procedures; and 4) Support other department functions.

MINIMUM QUALIFICATIONS:

• Successful completion of a two year post-secondary program, equivalent, or higher.
• Five years of professional experience in facilities management, construction, engineering, architecture, interior design, property management, or related industry.
• Ability to read, understand, and explain construction documents and construction contract management principles.
• Ability to perform manual tasks such as furniture assembly, measuring, drawing, handwriting, and searching through plans and documents. Work may include reaching with hands and arms; climbing or balancing; turning, twisting, or bending at the waist; stooping, kneeling, crouching, or crawling; ability to hear and smell to perform safety aspects of the position.
• Required to lift and carry objects weighing up to 50 pounds.

DEMONSTRATED SKILLS IN OR KNOWLEDGE OF:

• Creating 2D drawings of office furniture systems using CAD software applications (or equivalent).
• Maintaining floor plans and reporting on space utilization using computer aided facilities management (CAFM) software.
• Reading comprehension of building plans, blueprints, and/or construction documents.
• Managing multiple ongoing projects with varying status, scope, and impact.
• Assembly, installation, demolition, and inventory management of office furniture systems.
• Thinking imaginatively and problem solving.
• Customer service and interpersonal communications skills sufficient to establish and maintain effective working relationships with a diverse group of users including museum visitors, vendors and contractors, and staff and volunteers.
• Multitasking, working effectively under pressure to meet deadlines, prioritizing and adapting to changing priorities.
• Working independently and taking individual initiative while also being able to collaborate effectively and contribute positively in a team environment.
• Working collaboratively and effectively with colleagues in multiple organizational functions in diverse physical locations.

• Construction management and advanced project management principles.
• Applicable Federal, State, and local laws, rules, regulations, codes and/or statutes.
• Building systems, including HVAC, plumbing, and electrical.
• Industry trends and standards ( IFMA, BOMA, ASID, WELL Building, BIFMA, IEA, HFES, etc.)
• Space planning and management, furniture systems, ergonomic equipment, and commercial office furniture.

DESIRED QUALIFICATIONS:

• Bachelor’s degree in Construction or Facilities Management, Engineering or Architecture, Interior Design, or related field.
• Five years experience working in a large and complex campus setting and/or in a museum, library, or educational environment.
• Experperience working in facilities work request system, computer aided facilities management (CAFM), integrated workplace management system (IWMS), or other work request system.
• Certificate program or industry credentialed certification in Construction Management, Facilities Management, or Project Management.
• Aerial and Scissor Lift Operating Certification.
• OSHA 30-hour construction training.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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