Job Description

YWCA Kalamazoo is on a Mission!

 At YWCA Kalamazoo, we look for people who want to make a difference and do something that MATTERS. YWCA Kalamazoo is your ally who is on a mission to eliminate racism, empower women, stand up for social justice, help families, and strengthen communities. When you work for YWCA Kalamazoo, you become part of a worldwide movement: eliminating racism and empowering women.

Simply put, YWCA Kalamazoo draws together members who strive to create opportunities for women’s growth, leadership, and power to attain a common vision of peace, justice, freedom and dignity for all people.

Our employee-centric philosophies focus on taking care of you and promoting a healthy work-life balance. We offer a benefits package tailored with YOU in mind!

PRIMARY FUNCTION:

With general guidance from the Director of Finance, the Billing Accountant serves as a member of the accounting team; directly manages the billing and related monthly and periodic financial reporting and invoicing for ILC.  This role acts as liaison to Vice Presidents and Directors to ensure timely communication of accurate financial and compliance information for accounts receivable for budget planning. In this role, the Billing Manager assists in the facilitation of audits and site visits and provides assistance with general accounting/reporting needs. This position also advises on labor distribution and other functional expense allocation charts. This role maintains general knowledge of government and private billing processes and serves as back up to Staff Accountant. The Billing Manager reports to Director of Finance. In this role, it is crucial the incumbent implements the YWCA’s Mission, Purpose, and One Imperative.

QUALIFICATIONS: 

1. Associate’s degree in accounting or other industry-related field is required. Bachelor’s degree in business administration or other industry-related field preferred.  (The employer reserves the right to consider commensurate experience in lieu of education.)
2. Minimum of five years of industry related experience required. Experience in a non-profit setting preferred.
3. Knowledge of the principles, procedures, and best practices in childcare tuition billing and/or medical provider billing.
4. Must pass criminal, child abuse and neglect, and sex offender background checks.
5. Understanding of cost accounting, private and government grant administration, and grant budget development.
6. Understanding of accounts receivable.
7. Advanced proficiency in MS Excel and accounting software packages, including report building. Proficiency with Blackbaud Financial Edge preferred.
8. Demonstrated ability to manage deadlines, work well under pressure and in situations that require teamwork.
9. Demonstrated strong oral and written communication skills. Ability to translate financial information to non-financially trained staff.
10. Demonstrated ability to work with people of diverse backgrounds.
11. Acute attention to detail.
12. Ability to calculate figures and amounts such as ratios and percentages.
13. Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
14. Commitment to excellence, high standards and the mission of the organization.
15. Ability to develop rapport with people of all levels in the organization. Ability to respond effectively to the most sensitive inquiries or complaints.
16. Demonstrated highly effective oral and written communication and organizational skills.

DUTIES/RESPONSIBILITIES:

• Conducts all billing for ILC including and not limited to DHHS, Tuition reimbursement, CACFP, CAPE along with all reimbursement claims submissions, payment posting, accounts receivable follow-up, and reimbursement management.
• Act as a liaison between Finance and ILC and is supportive to ILC management needs.
• Conducts billing for other programmatic services as assigned.
• Serves as the practice expert and go-to person for Dreamery billing processes and procedures, as well as for other program billings.
• Analyzes billing and claims for accuracy and completeness; submit claims to proper grant entities and follow up on any issues. Follow up on claims using various systems.
• Maintains contacts with site director and teachers obtain and analyze attendance and additional child attendance information to document and process billings.
• Prepares and analyzes weekly and monthly revenue, and reimbursement reports along with parent agreement contracts in concert with the practice leadership.
• Performs balance sheet reconciliation for related receivable accounts
• Supports the cash receipt process and ensures appropriate revenue recognition.
• Ensures the activities of the billing operations are conducted consistently with overall department protocol and follow federal, state, and payer regulations, guidelines, and requirements.
• Supports the development and implementation of operating policies and procedures.
• Works cooperatively with the Director of Finance and program staff in the implementation and practical application of accounting and finance recommendations and systems as needed.
• Leads in the verification of all funding for childcare and medical programs and grants.
• Works collaboratively with ILC to identify discrepancies and delinquent accounts.
• Prepares timely and accurate expenditure reports/invoices for all assigned grant and contract expenditures, providing financial reporting, as necessary.
• Under the direction of the Director of Finance, assists in the organization’s annual audit of financial statements, federal awards, form 990 preparation, and funder audits/site visits, including work-paper preparation, recommendations, and corrective actions.
• Provides back up support to accounts payable functions and processes.
• Serves as finance department liaison to specific service departments, as assigned.
• Provides support to accounting personnel through assistance with general accounting and reporting as needed.
• Provides training and education to all staff in billing requirements and procedures.
• Complies with applicable local, state, and federal requirements, certifications, and/or regulations.
• Complies with organization policies and procedures.

 GENERAL EXPECTATIONS:

• Assists with related special projects as required.
• Complies with Association policy regarding required reporting of child abuse, elder abuse, suicide, and homicide.
• Safeguards confidential information gained because of job.
• As a YWCA employee, projects a positive image of the Association and its programs to the community and the Association.
• Works cooperatively with program participants, YWCA staff, volunteers, contractors, and vendors.
• Participates in local, state, and national professional networks as required.
• Performs other related duties as assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How to Apply

Job Types: Full-Time. Salaries: 40,000 - 60,000.

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