Temporary Administrative Assistant 3
Job Description
Safe communities for Washington State
Promote public safety, public health and trust through fair administration, education, and enforcement of liquor, cannabis, tobacco, and vapor laws
These positions are currently eligible to telework. These positions are required to work in the office at least 2 days a week. This may change based on business needs.
**The salary listed above includes the 3% pay increase that goes into effect on July 1, 2024**
Who we are
The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety, public health and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.
We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business-initiated process improvement.
Our commitment to DEIB
The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our workforce and external stakeholders.
It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background, or beliefs. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, Washington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network.
Your opportunity at a glance:
The WSLCB Enforcement and Education Division is announcing an exciting opportunity for an Administrative Assistant 3 project position in Olympia, WA. This position reports to the Enforcement and Education Project Manager. It is expected to last until June 30th, 2025, until the project is completed, or until funding is exhausted.
The Enforcement and Education Division is comprised of seven major units which are Headquarters/Director’s Office, Retail Liquor, Non-Retail Liquor, Cannabis, Tobacco Tax, Vapor Products, and FDA Tobacco. The personnel of this Division carry out their duties with the highest standards of personal and professional ethics based on honesty, integrity, and trust. Every individual who encounters a division employee is treated with the highest level of courtesy and respect.
This position serves as a liaison between the supervisor and other staff members, relaying assignments and requesting status information. The incumbent will report to the Enforcement and Education Division’s Project Manager. Under general direction, this position provides and coordinates administrative support functions for the Project Manager and the SMP/LEEADS Phase 3 business team. They also prepare confidential documents, establishes priorities, and use independent judgment to accomplish assignments or solve problems.
This position will be responsible for developing work methods that provide support for their assigned division projects including using MS Office programs for tracking project progress, scheduling meetings, taking minutes, and completing other assigned tasks and/or projects.
If you have an interest in an administrative position that supports the Project Manager, the division and the SMP/LEEADS Phase 3 business team we encourage you to apply to be a part of the WSLCB team!
WSLCB provides a modern work environment and excellent benefits including:
- A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
- Paid Vacation, Leave, and Holidays
- Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis – all or a portion of the tuition/fees may be waived for state employees)
- Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
- Training and career development programs (including online courses and LinkedIn Learning)
- A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
- Employee Assistance Program – confidential program created to promote the health, safety and well-being of public service employees
- Generous wellness program (we offer reimbursements for certain fitness related activities)
- Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia)
- Infants at Work Program to promote parent and infant bonding, parental well-being and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work.
- Free parking
Duties
Some of the duties you will perform are:
- Represents business project leadership for Phase 3 of the SMP/LEEADS project.
- Provide administrative support to the SMP Phase 3 business project team.
- Coordinates and/or completes the preparation of project documents such as tracking, status updates, purchasing, budget, and event coordination.
- Responsible for records management, including organized storage of project artifacts.
- Assists in the preparation of PowerPoint presentations for project leadership. Assists in the development of visual aids, or other materials.
- Schedules, and conducts presentations and/or training. Issues news releases or updates on the project.
- Provides responsive customer service to internal and external customers effectively. Keeps all information and actions regarding the WSLCB and our customers confidential if required.
- Provides administrative support to the Enforcement and Education Project Manager. Provides secretarial support to supervisor; coordinates office operations, keeps supervisor’s calendar, makes travel arrangements, screen, prioritizes and distributes mail, transcribes minutes, screens calls and visitors.
- Coordinates and/or completes the preparation of assigned project documents such as tracking, status updates, purchasing, budget, and event coordination.
- Responsible for records management for assigned projects, including organized storage of project artifacts.
- Schedule project meetings for large groups that have complex priorities using expert calendar management techniques.
- Assists with public records requests.
- Uses independent judgement to accomplish assignments or solve problems, and answers customer’s questions.
- Serves as a member of the division administrative support team facilitated by the Director’s administrative assistant (AA5) with a focus on process improvement, centralized processes, and other relevant activities. Actively participates in huddles and other meetings as needed.
Qualifications
Required Qualifications:
Option 1:
High School Diploma or equivalent
AND
Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
OR
Three (3) years of experience providing support for multi-year projects and creating project documents.
Option 2:
An Associate’s degree or above in business administration, public administration or a closely allied field.
AND
One (1) year of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
OR
One (1) year of experience providing support for multi-year projects and creating project documents.
Supplemental Information
HOW TO APPLY
PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.
IMPORTANT: To be considered for this position, you MUST include the following, failure to do so will result in your application being disqualified:
- Completed online application.
- Current Resume.
- Letter of Interest describing how you meet the specific qualifications for the position.
- Three professional references to include a current or recent supervisor with email addresses and phone numbers.
- Attach your unofficial transcripts if you meet the qualifications based on a college degree.
**A resume will not substitute for completing the “work experience” section of the application.
The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.
RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of cannabis, useable cannabis, or cannabis-infused products, or derive any profit or remuneration from the sale of cannabis, useable cannabis, or cannabis-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.
The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.
All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email hr****@lc*.gov or call (360) 664.1674. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.
How to Apply
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