WSLCB Vision
Safe communities for Washington State.

Mission
Promote public safety, public health and trust through fair administration, education and enforcement of liquor, tobacco, cannabis and vapor laws.

Who we are

The mission of the Washington State Liquor and Cannabis Board (WSLCB) is to promote public safety and trust through fair administration, education and enforcement of liquor, cannabis, tobacco, and vapor laws. We search for people who demonstrate a strong work ethic, excellence in customer service, partnering and teamwork, and quality performance.

We want to create a culture that fosters excellence in customer service, open and honest communication, transparency and accountability, data driven decisions, and business-initiated process improvement.  

Our commitment to DEIB

The WSLCB strives to promote Diversity, Equity, Inclusion, and Belonging (DEIB) in all aspects of our work. This includes a commitment to our workforce and external stakeholders.

It is our mission to build, educate, and inspire an inclusive environment that recognizes, respects, and celebrates diversity in the workplace and in the community we serve. We are committed to maintaining a thriving culture where employees and those we serve feel safe and accepted regardless of education, background, or beliefs. As a WSLCB team member, you will have opportunity to join statewide business resource groups (BRGs) such as, Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, Washington Immigrant Network and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network.

The WSLCB’s Finance Division is announcing an exciting opportunity for a Public Records Coordinator (Forms and Records Analyst 3) position in Olympia, WA. This position reports to the Public Records Manager in the WSLCB’s Finance Division.

In this role, the incumbent is tasked with properly responding to public disclosure requests for copies of WSLCB records under RCW 42.56 – The Public Records Act (PRA), responding to requests for records as part of legal discovery, and proper preservation, destruction and archiving of agency records in accordance with RCW 40.14, WSLCB retention schedules, State general retention schedules, and agency-wide training. This position will assist the Public Records Manager with all aspects of public disclosure and records management including the creation or modifications of agency policies and procedures related to public disclosure/records management; providing technical assistance, specialized training, and consultation related to public disclosure/records management, and recommending resolution for complex problems and issues related to public disclosure/records management.

If you have an interest in working in the public records field, with being the subject matter expert in public disclosure and records management, we encourage you to apply to be a part of the WSLCB team!

WSLCB provides a modern work environment and excellent benefits including:

• A comprehensive benefits package (including but not limited to Medical/Dental/Vision, Long Term Disability, Life Insurance etc.)
• Paid Vacation, Leave, and Holidays
• Tuition Waiver (enrollment in courses at state universities/colleges on a space availability basis – all or a portion of the tuition/fees may be waived for state employees)
• Tuition reimbursement (courses taken with prior approval in order to further employee’s career development with the WSLCB)
• Training and career development programs (including online courses and LinkedIn Learning)
• A healthy work/life balance (this may include flexible/alternative work schedules and telework/remote work opportunities, when possible)
• Employee Assistance Program – confidential program created to promote the health, safety and well-being of public service employees
• Generous wellness program (we offer reimbursements for certain fitness related activities)
• Onsite exercise facility (for employees working at WSLCB Headquarter Building in Olympia)
• Infants at Work Program to promote parent and infant bonding, parental well-being and healthy infant development. Depending on your job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when they return to work.
• Free parking

• Within five business days of the Board’s receipt of the request, the Public Records Coordinator must send a letter in response to the requester.
• Responsible for coordinating reasonably calculated searches for legal discovery and public records requests by identifying persons, locations, and formats of requested records.
• Track and monitor that processing and completion of requests are done in a timely manner by junior public records staff.
• Responsible for determining what records are responsive to legal discovery and public records requests and what information must be redacted or withheld from disclosure.
• Properly prepare records for release, utilizing electronic redaction software for any applicable legal exemptions.
• With the release of records, include a cover letter to the requester that lists any redactions and a brief explanation of the legal basis exemptions.
• Identify if there are charges associated with the release of records and allow the requester to inspect records if they prefer.
• Enter all assigned requests into the Public Records Tracking Log and any legal discovery tracking logs. Track all data points required by the Legislature regarding public records requests.
• Properly file and store all records requests in electronic drive.
• Consult with managers, supervisors, and employees regarding public disclosure requests.
• Review for accuracy all archiving, transmission to the records center, and disposition approval of agency records. Receive and process agency records transmittals.
• Research and analyze agency records to be retained/destroyed appropriately in accordance with RCW 40.14
• Develop and maintain a procedure for review and dissemination of internal staff disposition reports for approval of the destruction of agency records.
• Develop and maintain a procedure for preparing bar code labeling of records to be transferred to the Records Center/Archivist.
• Research and determine the best Disposition Authority Number (DAN) to retain agency records under.
• Develop and maintain a process for forms management to include numbering, reviewing for adherence to agency formatting standards, posting on the agency’s internal SharePoint forms page, and maintaining tracking of forms.
• Assist with records management/disclosure audits identifying and monitoring deficiencies, creation/modification/maintenance of all agency policies/procedures related to records management/disclosure, and new employee orientation.

Experience for required qualifications can be gained through various combinations of formal professional employment and educational experience. See below for how you may qualify.

Option 1: 

A High School Diploma or GED equivalent
AND
Six (6) years of direct work-related experience in public records, records management, or legal discovery.

Option 2: 

An Associate’s degree in public or business administration, pre-law, government, political science, paralegal studies or a related field.
AND
Four (4) years of direct work-related experience in public records, records management, or legal discovery.

Option 3:

A Bachelor’s degree or above in public or business administration, pre-law, government, political science, paralegal studies or a related field.
AND
Two (2) years of direct work-related experience in public records, records management, or legal discovery.

Preferred/Desired Qualifications:

• Experience with and advanced knowledge of the Public Records Act.
• Experience with and advanced knowledge of litigation discovery processes.
• Working knowledge of LCB programs, policies, procedures, rules, and regulations.
• Advanced level of skill utilizing Microsoft Office Suite (Word, Excel, and Outlook).

1. Completed online application.
2. Current Resume.
3. Letter of Interest describing how you meet the specific qualifications for the position.
4. Three professional references to include a current or recent supervisor with email addresses and phone numbers.
5. Attach your unofficial transcripts if you meet the qualifications based on a college degree.

**A resume will not substitute for completing the “work experience” section of the application.

The information provided in your application and supplemental questionnaire must support your selected answers in the supplemental questions. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Other
Applicants for employment with the Washington State Liquor and Cannabis Board should also be aware of RCW 66.08.080, which states in part: “No employee of the board shall have any interest, directly or indirectly, in the manufacture of liquor sold under this title, or derive any profit or remuneration from the sale of liquor, other than the salary or wages payable to him in respect of his office or position, and shall receive no gratuity from any person in connection with such business.

RCW 69.50.351, no member of the state liquor and cannabis board and no employee of the state liquor and cannabis board shall have any interest, directly or indirectly, in the producing, processing, or sale of cannabis, useable cannabis, or cannabis-infused products, or derive any profit or remuneration from the sale of cannabis, useable cannabis, or cannabis-infused products other than the salary or wages payable to him or her in respect of his or her office or position, and shall receive no gratuity from any person in connection with the business.

The Washington State Liquor and Cannabis Board is an equal opportunity employer and encourages applications from job seekers with diverse backgrounds. Honoring diversity, equity and inclusion means that as an agency, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.

All qualified applicants will receive consideration for employment without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability.  You are welcome to include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email hr****@lc*.gov or call (360) 664.1674. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6384.