Full-Time Administrative Assistant for Facilities
Job Description
Elmira College is a private liberal arts College located in the Finger Lakes region of New York. Seeking innovative professionals from diverse backgrounds to fill the position of Administrative Assistant to join the Facilities Management team.
The Administrative Assistant acts as initial contact for the Facilities Management division and performs administrative support such as clerical duties and data entry. The Administrative Assistant primarily performs specialized and routine tasks of a support nature requiring knowledge of several departments, department activities, policies, and general office processes and procedures. Work performed is within general office parameters.
ESSENTIAL FUNCTIONS:
- Maintaining heavy, complex, and frequently changing calendars and coordinating meetings;
- Maintain and disburse work orders from the work order system;
- Assist staff with Facilities Management software and use;
- Creating and modifying presentations, spreadsheets, and other various documents;
- Greet and assist all visitors with professionalism;
- Compiling and maintaining databases;
- Vendor management: Requesting proposals or modifications in work from contractors or vendors;
- Maintain all lease agreements with tenants that reside in campus owned properties (other than dormitories);
- Liaison for Facilities Management to other departments, in addition to Local and State Agencies;
- Parts ordering for the Facilities Management Division.
QUALIFICATIONS:
- Up to 12 months related experience, preferred;
- High school diploma or GED;
- Valid driver’s license.
WORK LOCATION: Elmira, NY – NOT Remote
SUPERVISES OTHERS? No
TO APPLY: Interested candidates should submit a letter of interest and resume to
pe*******@el****.edu
, or by fax to 607-735-1701.
If you require alternative methods of application or screening, please contact the Office of Human Resources directly by emailing
**@el****.edu
, or by calling 607-735-1810.
APPLICATION DEADLINE: Open until filled.
STATUS: Full-time, Non-exempt
BASIS OF PAY: Hourly
COMPENSATION: In exchange for your skills and experience, Elmira College will provide you with:
- Tuition waiver for you and your dependents;
- College-paid Short-term disability Insurance;
- College-paid group term life insurance;
- Medical, Dental, and Vision Options;
- 15+ paid holidays including the entire week of Thanksgiving and Winter Break/New Year’s;
- Generous Sick and Vacation time accruals;
- Free counseling for you and your family through the College-paid Employee Assistance Program;
- A base starting salary of $16 – $18 per hour.
WORKING CONDITIONS: Work is performed primarily in a standard office environment with frequent public contact and interruptions. Primary functions require sufficient physical ability and mobility to work in an office setting; to sit for prolonged periods of time; to occasionally stoop, bend, kneel, reach, and twist; to carry, push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. Work schedule may include some nights, weekends, and holidays, as needed.
Applicants must be authorized to work for ANY employer in the United States. We are unable to sponsor or take over sponsorship of employment visas at this time.
Elmira College is an Equal Opportunity Employer committed to increasing the diversity of its community. We do not discriminate on the basis of race, color, national origin, gender, age, religion, gender identity or expression, disability, or sexual orientation in our educational programs and activities or our employment practices.
How to Apply
Interested candidates should submit a letter of interest and resume to personnel@elmira.edu, or by fax to 607-735-1701. If you require alternative methods of application or screening, please contact the Office of Human Resources directly by emailing hr@elmira.edu, or by calling 607-735-1810.85 total views, 0 today