Full-Time Associate Dean of Enrollment Services and Registrar
Job Description
Clark College is currently accepting applications for a full-time, 12-month, exempt Associate Dean of Enrollment Services and Registrar position. This position reports to the Vice President of Student Affairs and is responsible for providing overall leadership, coordination and strategic vision for Enrollment Services which includes the functional areas of admissions, registration, assessment, credential evaluations, academic credit for prior learning, and selective entry programs. The Associate Dean monitors and ensures compliance with all federal, state, and institutional regulations and develops and implements enrollment, retention, and completion related policies and procedures. This position has an opportunity for a hybrid schedule of three days in-person, two days remote. The hybrid schedule is subject to change based on the needs of the college.
This position serves as a subject matter expert (SME) for PeopleSoft Campus Solutions and oversees the alignment of local processes with statewide system processes related to the academic calendar, term session tables, managing student groups, service indicators, milestones, post-enrollment requisite checking (PERC), 3C’s, graduation processing, and academic advising reports. Ensures that information is easily accessible in a variety of media and that staff deliver excellent customer service with a student-first service delivery model.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
- Apply strategic, equity-driven thinking and innovation to planning.
- Serve as the college registrar and records officer to maintain the highest standards of accuracy, security, and privacy of student records.
- Oversee, lead and direct functions related to admissions, assessment, registration, student records, and credential evaluations, academic credit for prior learning, and selective admissions.
- Provide supervision and evaluation of program managers and administrative staff.
- Ensure outstanding customer service to students, families, and others throughout the enrollment lifecycle.
- Facilitate the planning, development, implementation, and assessment of Enrollment Services programs.
- Collaborate with other Student Affairs leaders to set strategic enrollment management objectives, implement initiatives, and assess for targeted outcomes.
- Oversee departmental budgets and work with program managers to set annual operational budgets.
- Partner with information technology to evaluate and make recommendations for enhancing technology-based innovations and services; serve as the SME in the evaluation, development, acquisition, and utilization of technology resources related to Enrollment Services.
- Oversee the effective implementation, integration, and maintenance of the student information system (PeopleSoft) and ensure technology is effectively utilized to support policies and procedures in areas of responsibility.
- Participate and provide representation on contractual curriculum and program development committees, as well as statewide workgroups and committees.
- Maintain controls and ensure compliance with federal, state and district laws, rules, regulations and policies and guidelines; included but not limited to the Department of Education, the Family Educational Rights and Privacy Act (FERPA), Washington Student Achievement Council (WSAC), the State Board for Community and Technical Colleges, (SBCTC) the Northwest Commission on Colleges and Universities (NWCCU), and the Intercollege Relations Commission (ICRC).
- Work closely with instructional leaders regarding student success, equitable access, academic policies, curriculum, certificate and degree requirements, grades, and faculty concerns.
- Respond to federal, state and institutional requests for information and reports.
- Perform related duties as assigned.
MINIMUM QUALIFICATIONS:
- Bachelor’s degree from an accredited college or university.
- Three (3) years of progressively responsible experience in a higher education environment which includes management, reporting, administration, budgets, supervision, and personnel management.
- Experience working with automated Student Management Systems, computer software and databases and electronic student support tools such as degree audit/curriculum management.
- Experience with budgetary and fiscal management of programming and organization funds and accounts.
- Strong analytical, planning, organizing, coordinating, and critical thinking skills.
- Excellent communication skills including effective conflict resolution and interpersonal skills.
- Ability to handle and prioritize multiple tasks. Detail oriented and possesses exceptional organizational, time management, and problem-solving skills.
- Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
WHAT WE OFFER:
- A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
- McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
- Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
- Campus bookstore offers snacks, apparel, and specialty supplies.
- On-campus early childhood education care program (pending registration and availability).
- Gym and recreation facilities available for membership.
- Clark promotes wellness with a variety of different workshops and events
SALARY RANGE: $104,263 – $120,726 annually (commensurate with qualifications and experience).
Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases.
APPLICATION PROCESS
Required Online Application Materials:
- Clark College Online Application
- Current resume, with a minimum of three (3) references listed
- Cover letter describing background and experience related to qualifications and responsibilities of the position
- Responses to the supplemental questions included in the online application process
Please apply online at www.clark.edu/jobs.
To contact Clark College Human Resources, please call (360) 992-2105 or email
re*********@cl***.edu
.
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., March 25, 2024.
CONDITION OF EMPLOYMENT:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Completion of academic degrees will also be verified through receipt of official transcripts.
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360)992-2105 or by video phone at (360)991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or
se***************@cl***.edu
. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community.
The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317,
gg******@cl***.edu
, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
March 11, 2024
24-00035
How to Apply
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