Full-Time Administrative Assistant
Job Description
Administrative Assistant
Overview:
The Administrative Assistant position is a role that has hybrid administrative duties along with front desk responsibilities. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a level of professionalism and confidentiality. This role is responsible for various tasks, including calendar management, in-office support, and partnering with members of the Company organization to deliver on client outcomes.
This position is located at Company’s Denver office and is expected to be in the office 5 days a week.
Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs:
- Provide sophisticated calendar management to support Company team members, including the senior leadership team. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Takes the lead on coordination of travel and other client-facing activities in support of the senior leadership team. Completes travel requests quickly and with accuracy.
- Processes travel requests and expense reimbursements for team members in a timely manner.
- Coordinate any in-office needs, including maintaining equipment and ordering office and kitchen supplies. Ensure office amenities are stocked and partner with IT support on office technology when needed.
- Prepare invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, or presentation software.
- Performs administrative duties such as answering phone calls, directing calls to appropriate parties, and/or taking messages with appropriate detail. This individual is also responsible for sorting and distributing mail and preparing documents for business leaders.
- Maintains inventory of office supplies; orders new supplies as needed.
- Provide hospitality to all guests and help to create a welcoming environment. This individual is stationed at the front desk/reception area to greet guests and coordinate in-office meetings.
- Other projects/duties as assigned for the overall benefit of the organization.
Desired Minimum Skills and Background:
- Expert proficiency with Microsoft Office suite of products, SAP Concur, Zoom, Teams, and standard office equipment.
- Strong verbal and written communication skills.
- Exceptional organizational skills and impeccable attention to detail.
- High degree of professionalism in working with diverse groups of people, including senior executives, employees, community leaders, and clients.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance. This individual shows excellent time management skills, with a proven ability to meet deadlines.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Excellent judgment is essential.
How to Apply
Qualified candidates can send their resume to info@tennisongrp.com for consideration.104 total views, 0 today