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13 Feb 2024
Full-Time Business Office Specialist
Job Description
The Office Specialist, Accounts Receivable, is directly accountable to the Business Office Manager for the following duties and responsibilities.
The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.
- Maintain records on all student accounts receivable.
- Maintain billing instructions for student accounts receivable and mail billing invoices.
- Maintain dunning and aging information and mail dunning letters.
- Maintain records on notes receivable and initiate all notification and collections efforts. Implement non-payment penalties as defined by college policy and procedure.
- Maintain records on VA deferments and notify students when deferments are due. Implement non-payment penalties as defined by college policy and procedure.
- Assist with Financial Aid reconciliation to general ledger.
- Maintain due dates for notes receivable and VA deferments for upcoming sessions.
- Maintain authorizations on all third party/agency accounts receivable.
- Maintain customer information and billing instructions for all third party/agency accounts receivable.
- Maintain on-line financial indebtedness files. Assign bad debts to external college agency at prescribed intervals and maintain required records of all assigned accounts.
- Analyze and utilize reports generated to maintain student accounts receivable.
- Maintain statistics on notes receivable and prepare delinquency reports as needed.
- Assist with collection of cash and issuing receipts for monies coming into the College. This includes registration fees in addition to daily transactions. Reconcile session close-outs and submit to Business Office Manager for verification.
- Assist with collection of telephone credit card payments.
- Answer questions and inquiries from individuals at the Business Office counter and over the telephone as needed.
- Assist accounts payable personnel when needed.
- As a part of the college’s risk management tool annual mandatory compliance training is required.
- Perform other duties and responsibilities assigned by the Business Office Manager.
Benefits
- College paid health insurance for employee, dependent coverage at employee’s expense
- College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense
- College paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
- Optional dental and vision insurance at employee’s expense
- Sick and Annual (Vacation) Leave accrual
- Time off for designated holidays, winter break, and spring break
- 36-hour work week
- Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events
Requirements:
- Associate degree required or equivalent combination of postsecondary coursework and related experience.
- One to three years of experience in business or in an educational environment. General knowledge of office procedures.
- Ability to deal effectively with students and the general public.
- Microsoft Office Suite proficiency (working knowledge of Word and Excel) is required.
- Efficient operation of calculator.
- Must be able to work as a team member and show a capacity for professional growth and development.
- Accounts Receivable experience in an automated, on-line environment and related college credits preferred.
- Excellent oral and written communication skills required.
How to Apply
Please provide a complete application package that includes all of the following:- NWFSC Application.
- Resume.
- A cover letter explaining why you consider yourself qualified for this position.
- Copies of unofficial transcripts.
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