Job Description

PaceMate™ Payroll Specialist (full-time, remote)

Primary Location: All U.S. Locations (remote)

Why work at PaceMate?

Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate is one of the nation’s fastest-growing companies in cardiac rhythm management software and remote monitoring. Combining the most technologically advanced cloud-native software, research-grade data, and seamless integrations, PaceMateLIVE™, the company’s flagship remote monitoring software platform, is enabling many of the nation’s most renowned electrophysiologists, device clinics, and healthcare systems to effectively manage their device patient populations. With PaceMate, healthcare organizations can experience comprehensive interoperability and secure data exchange—significantly improving patient outcomes, reimbursements, and productivity.

JOIN OUR TEAM

Joining the PaceMate™ Team means becoming a vital part of a group that is dedicated to using technology to benefit patients, caregivers, and hospital administrators while driving healthy turnkey solutions that identify lost revenues and inefficiencies.

We are currently seeking a Remote full-time professional Payroll Specialist who will be responsible for planning, processing, and coordinating all payroll functions, to maintain high standards of quality in accordance with Company policies and procedures, state and federal laws and regulations.

PaceMate offers those employees working full-time a robust compensation and benefit package to include Health and Prescription coverage, Dental, Vision, Long-Term Disability, Short-Term Disability, AD&D, Flexible Spending Account, Healthcare Savings Account, 401k Retirement Savings, Discount Program, Employee Assistance Program, Financial Wellness Program, Paid Time Off, Legal Insurance, Hospital Indemnity, Critical Illness, and Accident Coverage.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

1. Collaborating with employees to gather important payment information and update payroll records by entering any changes to employee information or benefits as provided from Employee Status Change Forms. Assisting in administration of garnishments, liens, and support orders.
2. Processing employee paychecks by collecting their payroll data and timesheets. This includes verifying employee work hours and payment via the payroll system, issuing deductions, earnings, and other statements to employees. Processing of all bonuses, commission payments, and expense reimbursements.
3. Reviewing of employee expense reports for reasonableness, supporting documentation and compliance with company policies.  This includes reaching out to employees for missing support and asking questions about expenses submitted when needed.   Use system-assisted, record keeping, preventing duplicate expense reimbursements and maintain a record of expense report violations. Assisting with preparation of payroll-related and expense report journal entries and prepare reports which include summaries of earnings, tax deductions, leave, and non-taxable wages.
4. Assisting with the completion of verifications of employment, such as mortgage verifications, with request for YTD wages and the like.
5. Investigating and resolving payroll discrepancies and answering any employee payroll inquiries.
6. Maintaining all payroll operations according to company policies and procedures.
7. Processing and issuing W-2 forms to employees and Form 1099s to contractors.
8. Serve as a backup to the AP function of maintaining contractor payment and collection of required documentation.
9. Maintaining appropriate levels of current knowledge related to accounting, payroll, and employment law. Maintaining knowledge of payroll tax compliance and applicable filings.
10. Evaluating the effectiveness of payroll software and supporting database as well as internal control systems.
11. Developing and monitoring business performance metrics. Overseeing regulatory reporting, frequently including tax compliance.
12. Maintaining basic knowledge of PaceMate products and services.
13. Assisting in special projects, including assisting in the annual budget process, 401k, and SOC audits. Serve as backup for the Controller, mainly in the areas of payroll and expense reimbursements.
14. Assisting in ensuring consistency in practices and PaceMate Mission, Vision, and Customer Service standards are met. Adhering to the Code of Conduct and all Company Policies and Procedures.

QUALIFICATIONS:

An individual must be able to perform each Essential Function of the job satisfactorily.  Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Nothing within this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

EDUCATION, TRAINING, AND EXPERIENCE

• Undergraduate in finance or accounting preferred, or an equivalent combination of education and experience.
• Three or more years of payroll experience; healthcare experience preferred.
• Must possess knowledge of all accounting applications, data processing functions and internal control requirements for accounting department.
• Must possess knowledge of and ability to operate computerized payroll accounting software, personal computer, Microsoft Excel, ten-key calculator, and phone.
• Must possess written and oral communication skills.
• Thorough understanding of supporting a remote or virtual workforce, with multi-State experience preferred.
• Ability to keep information confidential.
• Ability to work independently in a time-sensitive environment required. Knowledge of wage withholding orders.
• Accurate data entry skills with great attention to detail.
• Experience with Teams, Slack, DocuSign, Paychex, ADP, GoCo, Concur, and NetSuite a strong plus.

LICENSURE/CERTIFICATION     FPC or CPP a strong plus.

REQUIRED EQUIPMENT

• Must have access to stable, reliable internet access.

PHYSICAL REQUIREMENTS

An individual must be able to perform each Essential Function of the job satisfactorily.

Reasonable accommodation may be made to enable individuals with disabilities,

who are otherwise qualified, to perform the essential functions. Nothing within this job

description restricts management’s right to assign or reassign duties and responsibilities to

this job at any time.

While performing the duties of this job, the employee is consistently required to remain in a

stationary position, constantly operate a computer or other office equipment, and frequently.

communicate with customers and employees. Must be able to exchange accurate information,

with the ability to effectively, utilize voice over internet protocol; and repetitive motions using.

fingers and forearms in data entry.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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