Job Description

Job Summary

The Program Assistant assists the Board of Equalization with hearings and all clerical functions. The work typically involves heavy administrative components and liaisons with the Assessor’s Office. Responsibilities include project/task planning, implementation and day to day administration of program responsibilities.

The Board of Equalization assists in the administration of property valuation used for tax purposes, providing an impartial forum for property owners. If a property owner disputes the assessed value of property, the Board of Equalization will hear the owner’s appeal and make an informed decision.
This is a free process.

Hearings are held on an individual basis consistent with property policies established by law.

The board is an independent body organized to process and hear appeals of various determinations made by the county Assessor’s Office. It is comprised of three citizens and up to four alternates appointed by the Clark County councilors to provide an impartial hearing environment that protects each party’s due process rights and results in a fair decision.

The Board of Equalization hears and decides appeals concerning the numerous types of determinations, including: changes to real and personal property valuations; denials of senior citizen/disabled exemptions; denials of home improvement exemptions; decisions regarding historic property; forest land classification determinations; current use determinations; destroyed property determinations; and claims for either real or personal property tax exemptions.

Qualifications

Education and Experience: Program Assistant positions typically require a job related degree or three to five years of experience related to the specialized area.  Depending on area of assignment, a degree may substitute for some or all of the required experience.

Knowledge of: Applicable computer applications/technology, principles and practices of public sector organization and some specifics relating to program operations; planning, scheduling, monitoring and problem solving; research techniques and data analysis; budget tracking, justification and control; application of County state and federal laws and regulation relevant to the program/project area; departmental policies and procedures, trends and practices within the specialized area.

Ability to: Effectively coordinate, work to others; carry out policy directives of management in an effective and timely manner; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff; communicate and express ideas effectively, orally and in writing.

SELECTION PROCESS:

Resume and other documents must be attached together in the ‘Resume Upload’ section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

Application Review (Pass/ Fail) – An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Oral Interview – The interview will be job related and may include, not limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process.

Employment references will be conducted for the final candidates and may include verification of education.

It is general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.

Examples of Duties

Duties may include but are not limited to the following:

• Prepares recommendations regarding direction of program.
• Serves at the pleasure of the board
• Must attend all sessions and shall keep the record.
• Maintain current knowledge of, comply with, and adhere to applicable rules and regulations (e.g. Washington Administrative Code, Department of Revenue, etc.)
• Pre-Hearing Duties include, but not limited to:
  • Post Notice of Sessions
  • Receive timely filed petitions from taxpayers
  • Examine the petition for completeness
  • Process requests by the taxpayer for valuation information
  • Return incomplete petitions to the petitioners
  • Assign a Board of Equalization number to each petition
  • Provide the Assessor with a copy of completed petition
  • Process Stipulated Agreements – FORM REV 64 0078
  • Schedule Board Hearings

• Hearing Duties include, but are not limited to:
  • Attend all hearings
  • Provide sign-in sheets
  • Swear in or affirm witnesses
  • Record all hearings on an audio recording device
  • Assign identifying codes to evidentiary exhibits
  • Record confidential evidence and testimony

• Post-Hearing Duties include, but are not limited to:
  • Issues Orders of the Board
  • Coordinate reconvened boards
  • Process reconvening requests
  • Receive and process reconvening requests

• Other Duties may include, but not limited to:
  • Record maintenance, organization and retention
  • Maintain sufficient supply forms
  • Appeals to the State Board of Tax Appeals
  • Other duties as assigned by the Board of Equalization

• Plans, organizes and administers specific program(s), services and activities as assigned program; develops and implements new elements to assigned program.
• Makes recommendations in defining program goals and objectives; recommends methods and means of accomplishing objectives; works within established policies and procedures.
• Researches and analyzes data relating to assigned program, recommends modification of procedures.
• Works within established budgets and contracts with outside agencies and other governmental agencies;  works within program guidelines and requirements.
• Prepares reports on program performance, needs, services information and contributes to the evaluation of program performance.
• Coordinates activities with those of other related programs, departments or agencies; works through controversial issues, relying on manager’s assistance to resolve significant issues.
• Delegates to or coordinates support staff connected to the program; provides information and possible recommendations to manager if work performance problems arise.
• May assist manager with coordinating and assigning work activities and small projects; monitors workflow; reviews and monitors work products, methods and procedures.

Salary Grade

Local 11.7

Salary Range

$25.23 – $34.06- per hour

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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