Job Description

​Are you looking to join one of Greater Toronto’s Top 2023 Employers?

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job Summary

The Senior Administrator, Negotiations & Implementation is responsible for providing support to the Negotiations and Implementation team, the Negotiations Task Force (NTF), the Physician Services Committee (PSC) and its various committees, sub-committees, and working groups, created under the Physician Services Agreement (PSA). Under the direction of the Director, Negotiation and Implementation you will provide support by organizing meetings, ensuring virtual meetings are working seamlessly, distributing notice of meetings and other meeting related documents to participants, triaging and distributing actions required and requests for information across OMA and follow up to ensure closure. You will partner with the Finance department to process invoices and reimbursement payments as required.

You Will Make a Difference By

• Providing general administrative support to the Negotiations and Implementation team; including initiating routine and non-routine correspondence; maintaining meeting calendars and arranging travel schedules and reservations.
• Coordinating meetings for OMA committee work being led by the Negotiations and Implementation and various working groups, and committee teams; including coordinating and drafting correspondence, meeting agendas, meeting minutes as necessary, engaging external/internal stakeholders in coordination of meetings, as necessary.
• Providing support to department budget management process, gathering and verifying information, filing expenses, maintaining expenditure records, reviewing general ledger entries and forecasts and identifying and reporting discrepancies.
• Providing support to the Negotiations and Implementation team on strategic projects, initiatives, programs and events, preparing materials, sourcing and analyzing information, tracking progress, monitoring timelines and following up on outstanding items, as required.
• Ordering of supplies for the department
• Management of department credit cards processes for the department
• Coordinating payments with appropriate OMA Finance staff
• Processing honoraria for physician members participating on working groups
• Ensuring correct accounts are utilized for all payments
• Arranging travel and accommodation for senior department staff and committee members

Requirements That Are Important to Us

• College diploma in Business or Office Administration, Governance, Public Affairs or equivalent
• 4-5 years, administrative experience
• Tact, discretion and professionalism required to deal with committee leaders in a manner in line with OMA values
• Must have proficiency in Microsoft Office, have excellent interpersonal skills, strong organizational skills and multi-tasking abilities
• This position involves overtime on weekends and evenings.

The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.

What Do We Have to Offer You?

• A work environment whose values are to be respectful, bold, responsive and transparent in our work and our behaviours
• A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
• An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
• A commitment to growth and development through paid professional development and continuous in-house learning
• A friendly and flexible hybrid work environment
• Competitive salary and bonus program
• Exceptional group benefits package, including a spending account and a robust wellness program
• An organization that has been recognized as a Greater Toronto’s Top Employers for three consecutive yearsAs a condition of employment, OMA conducts background checks and reference checks for all open positions.

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The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.

How to Apply

Job Types: Full-Time. Salaries: Not Disclosed.

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