Job Description

POSITION OVERVIEW:
The State of Illinois is seeking strong, innovative leaders to help usher in once-in-a-generation reforms that will enhance and diversify the state workforce. CMS Bureau of Personnel is filling three division-level managers, who will direct cross functional teams overseeing multiple personnel programs for more than 60 agencies, boards and commissions. This opportunity is perfect for someone who is committed to change management and looking to make a lasting impact in the way the State recruits, retains, and manages its workforce. The successful candidate will display a broad and extensive experience in the HR field, experience directing multiple programs simultaneously, strong supervisory skills, and a demonstrated ability to improve and implement changes to organizational processes. Other valuable skills include strong communication skills, demonstrated leadership ability, and an ongoing commitment to identifying and implementing best practices. Candidates from a diversity of backgrounds are invited to apply. Bilingual skills welcome.

POSITION ESSENTIAL FUNCTIONS:
35% – Serves as a Division manager within the Bureau of Personnel which includes monitoring and oversight of the administration of statewide Personnel functions for assigned agencies:

• Plans, develops, organizes, controls and manages the activities of services provided to assigned agencies.
• Oversees, through subordinate staff, the administration, implementation and processing of statewide Transactions, Examining, Counseling and Classification personnel functions for assigned agencies.
• Supervises staff and monitors activities for compliance with the Personnel Code, Personnel Rules, Pay Plan, collective bargaining agreements, Executive and Administrative Orders, policies and procedures;
• Performs ongoing operational reviews to provide continuing improvement of Bureau strategy and efficiency;
• Responsible for managing and developing the centralized technical human resources services utilized by agencies, boards and commissions pursuant to the Personnel Code, Personnel Rules, and other governing regulations;
• Oversees implementation of standardized operational policies, procedures, techniques developed by the Director of CMS, Chief Administrative Officer, Deputy Director of the Bureau of Personnel, or other designated senior management;
• Serves as official spokesperson on behalf of the Bureau on Personnel related to issues arising at or affecting assigned agencies
• Oversees job audits, the review of layoff plans, reorganizations, and geographical transfer packages.

15% – Performs special projects on various personnel issues for the Deputy Director, frequently of a highly sensitive and confidential nature:

• Provides assistance, direction, advice and counsel to the Deputy Director, CMS leadership, and agency personnel managers and staff regarding and operation of the State personnel management system;
• Coordinates projects and issues resolutions with other BOP staff to ensure uniformity and consistency in policy and rule interpretation.
• Conducts ongoing analysis and research of programs to proactively identify and resolve deficiencies by developing and implementing procedural processes and changes to support the assigned agencies with quality services
• Utilizes computer system applications, such as Microsoft Office suite and databases in performance of duties.

15% – Plans, develops, implements, and manages policy and operational aspects of State
personnel management; develops and monitors Division goals and objectives:

• Assists in the development and implementation of strategic planning and evaluation efforts for services provided
• Establishes outcome measures for all goals and objectives
• Establishes key performance measures for agency provided functions
• Tracks forecast versus actual performance
• Provides ongoing monitoring of all Division functions
• Provides reports and recommendations to the Deputy Director
• Assists the Deputy Director and the Chief Administrative Officer in developing the annual budget.

15% – Serves as full-line supervisor:

• Assigns and reviews work
• Provides guidance and training to assigned staff
• Counsels staff regarding work performance
• Reassigns staff to meet day-to-day operating needs
• Establishes annual goals and objectives
• Approves time off
• Adjusts first level grievances
• Effectively recommends and imposes discipline, up to and including discharge
• Prepares and signs performance evaluations
• Determines and recommends staffing needs
• Establishes priorities
• Monitors performance
• Ensures timely and efficient processing work
• Monitors workflow and accuracy of work

15% – Among the Division Managers, duties may include:
Transactions –

• Overseeing agency compliance in processing of Transactions, the Records Program, and the Back Wage Claim Program which includes providing technical assistance to state agencies in the development, processing and maintenance of all Personnel Transactions
• Administering of personnel transactions, payroll certification and records maintenance services which includes providing consultation decision-making on various Transaction related issues
• Providing oversight of Personnel Transactions, the Records Program, and the Back Wage Claim Program which includes the development of procedures and guidelines

Classifications –

• Overseeing job description compliance with the Classification Plan which includes
  providing technical assistance to state agencies in the development and maintenance of their classification program
• Administering of the Pay Plan Administration/Compensation Services which includes providing consultation decision-making on various individual compensation issues
• Providing oversight of Test Development which includes the development of preemployment tests and other types of selection devices for various job classifications

Examining & Counseling –

• Overseeing statewide examining and counseling functions which includes providing
  technical assistance to state agencies in the development and maintenance of their
  examining and counseling issues
• Administering of examining and testing, and the career services counseling program counseling Services which includes providing consultation decision-making on various examining and counseling related issues
• Providing oversight of the CMS Disabled Workers Program and the Severely Disabled (SD) Option Program which includes the development and compliance of program procedures and objectives

5% – Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

MINIMUM REQUIREMENTS

1. Requires (4) four years of Human Resources Experience
2.  Requires (3) three years of experience supervising individuals in a wide variety of roles in a professional environment
3. Requires (4) four years of progressively responsible administrative work experience
4. Requires knowledge, skill and mental development equivalent to completion of (4) four years of college

PREFERRED QUALIFICATIONS:

• Human Resources experience beyond (4) four years
• Experience supervising individuals in a wide variety of roles in a professional environment beyond (3) three years
• Experience directing multiple programs simultaneously such as compensation programs, employee development, training, job classification planning
• Experience leading Organizational Change Management
• Experience ensuring statutory, regulatory and policy compliance
• Experience with development and implementation of policies and procedures
• Experience working with Union workforces and implementing Collective Bargaining Agreements
• Experience enhancing workforce diversity

CONDITIONS OF EMPLOYMENT:

• Requires ability to work at various times of normal office hours to meet deadlines
• Requires ability to be on-call
• Requires a valid & current driver’s license
• Requires ability to travel occasionally
• Requires use of an agency-supplied mobile phone

WORK HOURS & LOCATION/AGENCY CONTACT

Work hours:
Monday – Friday
8:30 – 5:00 p.m.

Location:
Stratton Building
401 S. Spring St
Springfield, IL 62706

About the Agency:
Central Management Services (CMS) is the operational engine working behind the scenes
to enable the State’s more than 80 agencies, boards, and commissions to deliver efficient,
reliable services to all Illinois citizens. The Agency’s mission is to support the State by
delivering innovative, responsive, and effective services that provide the best value for
Illinois State government and the people it serves. Among the services CMS provides are
human resources facilitation; benefits programs for employees, retirees and local
governments; property and facilities management; diversity initiatives for public
contracting and State employment; joint purchasing support; vehicle fleet oversight and
support; surplus property programs; print and electronic communications services; and
administrative hearings coordination.

Estimated Hiring Timeline:

Applicant notification of interview: 9/6/2019

Interviews will begin: 9/20/2019

How to Apply

Job Types: Full-Time. Salaries: 100,000 and above.

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