Full-Time Office Administration Manager / Rheolwr Gweinyddu Swyddfa
Job Description
Job: Office Administration Manager / Rheolwr Gweinyddu Swyddfa
Salary: £26,000
Permanent job
Hours of work: 35 hours per week (full time) across Monday – Friday to cover our office operating hours
Place of work: Our Head Office in Cardiff City Centre, CF10 1BR (close to Cardiff Castle & the Principality Stadium).
Your Staff Benefits:
When you join ‘US’ at Tenovus Cancer Care you’ll benefit from:
- A generous 35 days annual leave including public holidays that increases with length of service (pro rata’d for part time staff)
- Your birthday off work once you’ve been here for 12 months
- Opportunity to buy up to 10 days of additional annual leave per year
- An Employee Assistance Programme (EAP) offering access to 24/7 confidential advice and support
- Occupational sick pay after completion of probationary period
- Contributory pension scheme
About Us
More people than ever are living with cancer in Wales, with around 20,000 people diagnosed every year.
We give help, hope, and a voice to everyone affected by cancer. We understand how cancer can impact every aspect of life and how it affects families and friends too. Our wide range of services offer information, advice, and specialist support to people living with cancer, and their loved ones.
Together with our inspiring community of staff, volunteers, and supporters, we’re determined to be here for everyone affected today, tomorrow, and beyond.
Join Us!
We’re driven to support more people affected by cancer to have access and directly benefit from our support services in Wales, no matter who they are or where they are. And, we’re looking for an experienced, organised, efficient and customer focussed Admin Manager to join US.
A part of making things happen are our Head Office teams who rely on great admin and effectively used processes to keep the wheels turning. This is a stand-alone Head Office based admin role. It’s one where you’ll work closely with our Admin Managers in our Support Services and Income Generation teams.
Our Head Office is the hive of this activity and the place where we welcome staff, volunteers and visitors, manage our printing and post and handle our mainline calls. So it’s a place that needs a steady hand to make sure it operates well day to day and charity wide processes are kept in order.
So a professional administration management service is key to our all-round success and that’s where you come in if you’ve done this type of thing before.
The Job
A newly created job that’s a great opportunity to hone your office admin management experience and develop your teamworking skills. You can be assured that you’ll be appreciated for your hard work in a friendly place with an experienced manager and where our teams are proud to be part of Wales’ leading cancer charity making strides and being change makers.
Reporting into one of our HR Managers you’ll need to be comfortable working across a variety of Head Office directorates and taking ownership for keeping our Head Office function running smoothly every day. Based in Head Office and working with our Admin Volunteers mean you’ll also do well in a job working with others and have an inspiring and supportive approach to lead people to succeed.
As well as performing on initiative and proactively solution solving when it comes to admin, processes and general office management you’ll make sure positive working relationships are maintained across the wider charity and an efficient admin service is run and delivered in the most effective ways by you.
Supporting the day to day work of our Head Office directorates much of your admin work will be process driven and doing things like data entry and using systems and databases to input or collate data and run reports, coordinate training and inductions, audit paperwork and make bookings or coordinate deliveries from business areas such as IT. As a key contact you’ll also keep Head Office running smoothly in answering a busy mainline, handle general queries and liaise with suppliers and deal with the organisation’s post and keep on top of visitors and managing the space.
It’s a varied job where one minute you may be booking meetings or travel, to then supporting a team with a system admin process, monitoring a budget to processing letters or handling a complaint.
It’s the type of job where you really do need to be able to effectively communicate, motivate people and be super accurate and work with efficiency and precision in everything you do.
So, we could be a good match if your CV shows that you have:
- Worked in a busy office as an administrator, secretary or PA
- A background in communicating with all levels of professional staff & been a first point of contact for enquiries
- Great working experience using Microsoft Office Word, Excel, PowerPoint, databases
- Ability to handle confidential, sensitive data well and appropriately maintain the storage of records
- Good skills and experience in administrative procedures and systems and can apply a common sense approach to these process flows
- The ability to collect, collate and present a variety of information in written form
How to Apply
Recruitment Process Please apply with your CV and covering letter addressing the criteria stated in the Person Specification via the Tenovus Cancer Care website’s Work for us page by the 6th September 2023. Please submit your application soon. Sometimes we close our adverts early if we receive sufficient and quality applications and we don’t want you to miss out. Interview: We’ll invite successful applicants to interview at our Head Office in Cardiff City Centre. You can also visit our Work for us pages that give you more information and a copy of the job description and person specification can be found here: https://www.tenovuscancercare.org.uk/media/mzma2wik/senior-office-administration-manager-job-description-and-person-specification-june-2023.pdf Tenovus Cancer Care is committed to encouraging equality and diversity and are looking to broaden the diversity of our staff so welcome applications from people from underrepresented backgrounds to better reflect the communities we serve. We are proud to be a Disability Confident employer which means that our recruitment process is fully inclusive of all physical and mental disabilities and we’ll make adjustments as needed throughout our process. If we can support you with your application at all please contact us at people@tenovuscancercare.org.uk If you are looking for your next career challenge, we'd love to hear from you.72 total views, 0 today