Job Description

REQ-133830

Close Date: 08/27/2023 @ 11:59 PM

Monthly Salary: $2,823 – $4,073

Work Location: Portland, OR (Hybrid)

The Oregon Health Authority (OHA), Public Health Division (PHD), Acute and Communicable Disease Prevention (ACDP) in Portland, Oregon has a career opportunity for a Healthcare Associated Infection (HAI) Office Specialist (Office Specialist 2) to provide administrative support for Healthcare-Associated Infections (HAI) staff and maintain administration of the HAI Emerging Infections Program grant and activities.

This exciting opportunity exists within the Acute and Communicable Disease Prevention (ACDP) Section of the Public Health Division’s Center for Public Health Practice and is charged with preventing the spread of communicable diseases in the State of Oregon through surveillance and epidemiologic studies as well as education and preventive actions. The section serves all Oregonians and works directly with local health departments, private physicians, other health care providers, other Public Health Division staff, and staff members of other state and federal agencies. Click here to learn more.

This is a full-time, permanent, classified position represented by a union. This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.

What will you do?

As the Healthcare Associated Infection (HAI) Office Specialist you will coordinate meetings; take meeting minutes; create tracking tools; assist with hiring and onboarding paperwork of new employees; assist with Emerging Infections Program (EIP) project data entry; support interagency communication needs; help ensure staff awareness of current policies and requirements; coordinate travel; assist with telecommuting needs; and acts as a backup in-house expert to ensure operation of ACDP 24/7 line. In addition, you will organize and maintain filing systems; maintain the supervisor’s calendar and schedule appointments and conferences; make travel arrangements, maintain attendance and other personnel and payroll records for the work unit; perform budget-related activities and monitor expenditures. You will also perform specialized record processing activities; perform data entry and assure the accuracy of database information. This position is critical to provide infrastructure support across ACDP’s HAI Programs and ensuring compliance with CDC EIP milestones and progress reporting.

What’s in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

• We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
• Paid Leave Days:
  • 11 paid holidays each year
  • 3 additional paid “Personal Business Days” each year
  • 8 hours of paid sick leave accumulated every month
  • Progressive vacation leave accrual with increases every 5 years
• Pension and Retirement plans
• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Click here to learn more about State of Oregon benefits.

The Oregon Health Authority is committed to:

• Eliminating health inequities in Oregon by 2030
• Becoming an anti-racist organization
• Developing and promoting culturally and linguistically appropriate programs, and
• Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.

Minimum Requirements:

Two (2) years of general clerical experience, one (1) year of which included typing, word processing, or other experience generating documents.

OR; An Associate’s degree.

OR; Graduation from a private school of business with a certificate AND one (1) year of general clerical experience.

Desired Attributes:

• Experience working in a medical or private or public health environment and familiarity with medical records is preferred.
• Experience performing quality data entry with a high level of accuracy.
• Experience adhering to the highest standards of confidentiality regarding patient information is required.
• Strong background in technical or scientific writing.
• Experience using MS Word, Excel, Access and FileMaker.
• Experience transcribing and finalizing meeting minutes.
• Experience producing computerized charts, graphs, and reports.
• Experience scheduling and coordinating meetings and disseminating documents.
• Experience promoting a culturally competent and diverse work environment.

Working Conditions:

The work of this role will be performed in a hybrid environment where work may be conducted remotely with appropriate access to the needed operating systems and technology. There are times when the work will be performed on-site located at the Oregon Health Authority Public Health Division, 800 NE Oregon St, Portland, OR 97232.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 20,000 - 40,000.

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