Job Description

The Concord Recreation Department seeks an energetic and collaborative Assistant Director of Recreation to support the management of our Town’s community-based recreation programs, events, and childcare offerings.  Candidates should enjoy a variety of daily tasks, possess excellent communication skills, and have a can-do attitude.  This is a full-time, exempt position working Monday-Friday with the occasional weekend or evening, as necessary.  This position requires a bachelor’s degree in Recreation Management, or a related field, plus 5 or more years of recreational leadership work in an administrative and supervisory role; or an equivalent combination of education and experience. Full salary range: $88,150-$123,406.  Starting salary is based on qualifications and typically in the first half of the range.

The Concord Recreation Department’s mission is to support and promote community through wellness and play. With a team of 16 full-time employees and over 150 part-time seasonal employees, we are proud to serve as a regional leader in municipal recreation services. Our team offers innovative and expansive programs and events year-round for people of all ages, abilities, and backgrounds. Employees of the Recreation Department receive free memberships to the Beede Swim and Fitness Center, significant discounts to childcare programs including summer camp and preschool, as well as generous discounts to other year-round program offerings.

Open until filled with priority consideration for applications received by August 11, 2023.  The most highly qualified candidates will be invited to one or more interviews and/or other assessments. All applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application.

Appointment of the final candidate will be contingent upon the results of pre-placement conditions including criminal, motor vehicle and credit record checks, a physical exam, and a drug screening.  Costs for these pre-placement requirements will be borne by the Town.

The Town of Concord, MA is EEO Employer.  We value diversity and welcome candidates of all backgrounds to apply.

GENERAL SUMMARY:

Under the general supervision of the Recreation Director, performs administrative, programming and supervisory work in planning, scheduling and directing the operations of a comprehensive community recreational program for all Town residents. Responsible for maintaining and improving the efficiency and effectiveness of all areas under his/her direction and control.  Performs varied and responsible duties requiring a thorough knowledge of departmental operations and the exercise of judgment and initiative in completing tasks, particularly in situations not clearly defined by precedent or established procedures.  Incumbent is called upon to handle a significant amount of details, each varying from the other in substance and content, requiring incumbent to approach workload with flexibility.

ESSENTIAL JOB FUNCTIONS:

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

• Participates in the sales and marketing of recreation programs, events, and childcare services. Provides in-person customer sales, meets with interested parties, gives tours, enrolls participants and answers questions.
• Supports the Recreation Director in the management and maintenance of indoor recreation facilities, swimming pools, fields, playgrounds and parks. Coordinates field scheduling for youth and adult sports groups, year-round.
• Monitors and provides support to recreation programs and projects on a regular basis, assisting with problems as necessary. Works closely with Recreation Supervisors to assure strong array of programs and events are available to the community year-round.  Assures vendor contracts are in place and works closely with staff to assure all hiring policies and procedures are followed including background checks, onboarding, required trainings, etc.
• Processes and tracks CORI and SORIs for all staff, annually.

• Collaborates with and provides input to the Recreation Director regarding major recreation division decisions and recommendations. Assists with the planning and implementation of recreation programs in support of the Town Manager’s goals.  Assesses the needs of the community.  Identifies problems and makes recommendations to improve services.
• Assists Recreation Director with budget preparation and oversight, including general, revolving, and capital budgets; recommends priorities and needs for annual budget requests; monitors expenditures for consistency with budget; takes corrective action as required to meet approved budget levels; authorizes expenditures of funds consistent with procurement laws, policies and procedures; prepares grant requests.

• Works with the Childcare Services Manager to maintain policies, procedures and documentation for all childcare programming and assures programs remain in compliance with the Department of Early Education and Care requirements.
• Oversees the Division’s social media accounts implementing posting calendars, trainings, and strategies to improve social media presence. Assures Division website is updated, accurate, and active year-round.
• Implements, coordinates, and maintains scholarship gifts and financial assistance program, including preparation of new financial assistance agreements, maintenance and monitoring of existing agreements while maintaining regular contact with Town Social Worker and other parties.
• Assists in developing cooperative working relationships with local service organizations, community groups, businesses and other departments including Town recreational sports leagues and Concord schools (public and private).
• Attends monthly Recreation Commission meetings and reports on areas of responsibility; takes meeting minutes and posts on the Town website.
• Develops and recommends policies and procedures concerning operation and programming of the Recreation Division; assures policies and procedures are applicable to the Hunt Recreation Center and Beede Center operations to assure uniformity.
• Assists with and provides guidance relative to the Division’s administrative functions as needed to ensure efficiency and compliance with laws, policies, and procedures, including those related to accounts payable, website maintenance, payroll processing, and registration software maintenance.
• Maintains current professional knowledge and certifications relevant to recreational services through attendance at trainings/conferences, peer association, and review of literature.
• May act as Recreation Director in their absence, assuming administrative and supervisory responsibilities as required.
• Performs special projects and related responsibilities as initiated and requested.
• Performs other related duties as required, directed or as the situation dictates.
• Regular attendance at the workplace is required.

SUPERVISORY RESPONSIBILITY:

Directly supervises the activities and performance and provides functional oversight to Recreation Supervisors and Child Care Services Manager. In cooperation with the Recreation Director, supervises seasonal, instructional, programming, and front desk staff.  Provides functional oversight seasonally, or as assigned, to Aquatics Manager.  Carries out supervisory responsibilities in accordance with Concord’s policies and applicable laws.  Responsibilities include interviewing, training, and developing employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems; and making recommendations to the Recreation Director concerning employee hiring, rewards or discipline.

EDUCATION, EXPERIENCE & SPECIAL REQUIREMENTS:

• Bachelor’s degree in Recreation Management, Leisure Studies or a related field, plus 5 or more years of recreational leadership work in an administrative and supervisory role; or an equivalent combination of education and experience.
• Current Certified Park & Recreation Professional (CPRP) preferred.
• Valid driver’s license with a safe driving record and ability to provide personal vehicle for transportation during work hours.
• Within 6 months of hire, must have and maintain:

• CPR certification, AED training, and First Aid certification.
• Certified Pool Operator (CPO)
• Clearance to obtain Criminal Offender Records Information (CORI).

KNOWLEDGE, SKILLS & ABILITIES:

• Working knowledge of the principles and practices of recreation management. Considerable knowledge of all activities that comprise a comprehensive recreation program, as well as the ideals and objectives of planned recreational programs. Thorough knowledge of and proficiency in the care of recreation facilities, the use of recreation equipment, materials, tools and other department resources.
• Strong marketing and business management skills used in the identification, implementation and assessment of community recreational programs, their effective presentation and generation of user revenues to offset operating costs as planned.
• Strong knowledge of municipal recreation revolving and enterprise accounts including general operation guidelines and budgeting practices.
• Ability to work effectively under time constraints, to delegate responsibilities, and to motivate and work well with a large number of employees.
• Excellent customer service and public relations skills. Ability to communicate effectively and efficiently both verbally and in writing. Ability to deal tactfully, patiently and appropriately with a variety of people, including children, the general public, and other agencies.
• Working knowledge of computers and Microsoft Office applications. Ability to work with graphic design software, scheduling/registration software, and presentation software.

WORKING CONDITIONS & PHYSICAL DEMANDS:

Portion of work is performed in normal office environment, not subject to extreme variations of temperature, noise, odors, etc.  Majority of work is performed in a moderately noisy work environment, with constant interruptions.  Frequently subjected to the demands of other individuals and the volume and /or rapidity with which tasks must be accomplished. Some work is performed in a very noisy work environment or is performed outdoors with exposure to various weather conditions.  May work, seasonally, with pool chemicals and equipment.

Employee is regularly required to walk, stoop, sit, talk and hear; uses hands to finger, handle, feel or operate objects, tools or controls, and reaches with hands and arms as in picking up paper, books and other common office objects.  Employee may frequently lift and/or move objects weighing up to 40 pounds such as equipment and supplies.  Vision and hearing at or correctable to normal ranges.

Operates computer, printer, video display terminal, keyboard, calculator, telephone, copier and all other standard office equipment, as well as a variety of recreational equipment including pool maintenance equipment, requiring eye-hand coordination and finger dexterity. Balancing, crouching, grasping, pulling, reaching and stooping may also be required.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.  The above is not intended to be an exhaustive list of all responsibilities and duties required.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 80,000 - 100,000.

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