Full-Time Director of Operations
Job Description
ABOUT VOTE SOLAR
Vote Solar’s mission is to realize a 100% clean energy future through a solutions-driven, people first approach. Founded in 2002, Vote Solar advances just and equitable clean energy policy in state legislatures and public commissions across the United States. Our expertise comes from a deep understanding of the legislative process, regulatory interventions, and the ability to identify and accelerate solar solutions. We are adept at bridging communities and bringing diverse stakeholders together to forge inclusive coalitions and winning campaigns.
Our goal is to effect real, tangible change. And we have the track-record to prove we can do it: Twenty years in, our work has made it so that one in three people live in a state with a 100% clean energy commitment. We’ll not only expand that number, but ensure that more people can participate in holding utilities and decision makers accountable for greater equity and justice in our energy system.
OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION AND JUSTICE
Vote Solar is an equal opportunity employer committed to diversity, equity, inclusion and justice in the workplace and in the communities with which we partner. We strongly encourage and seek applications from women, people of color, including multilingual and multicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical conditions. Reasonable accommodations will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.
THE ROLE
Reporting to the Chief Financial Officer, the Director of Operations is a new position created to support the CFO in managing the operational and financial aspects of the organization. This role combines the responsibilities of both operations and finance, ensuring the efficient and effective management of resources. The ideal candidate will have a strong background in operations, financial management and administration, with a deep understanding of the unique challenges and dynamics of the non-profit sector and a proven ability to improve and streamline operational processes. In their first year, the person in this role will prioritize becoming an expert on Vote Solar’s internal operations processes and policies as well as our approach to grants budgeting and reporting. They will also oversee the hiring and management of an Operations Coordinator who will report to the Director of Operations.
RESPONSIBILITIES
The Director of Operations’ primary responsibilities will include, but are not limited to:
OPERATIONS MANAGEMENT (50%)
- Develop and implement operational policies to streamline organizational processes, enhance efficiency, and support our programmatic objectives
- In conjunction with our outsourced IT consultants, implement and maintain effective information technology systems, including standardizing software and platforms, file-sharing protocols, data management and hardware and software. Provide the first line of support for staff IT issues.
- Ensure compliance with state and federal lobbying registration and reporting requirements, including researching state laws, training staff, tracking time and expenses and submitting timely reports
- Oversee the entering of vendor invoices and verify staff coding of timesheets and proper credit card receipt documentation (In the first 6 months, the person in this role will be doing this work until an Operations Coordinator is hired and onboarded)
- In coordination with the Talent + Culture team and our PEO, TriNet, work to ensure a seamless operations, benefits, and payroll experience for all team members. This will include: enter payroll, approve leave requests, liaise with TriNet on PTO changes, parental or paid medical leaves of absence, and more
FINANCIAL MANAGEMENT + GRANTS REPORTING (25%)
- Manage monthly grant budgets to actual tracking
- Manage day-to-day relationship with the fiscal sponsor of Vote Solar Action Fund, Vote Solar’s related 501(c)4 organization, including processing contracts and invoices
- Ensure accurate and timely preparation of financial reports for grantors, in compliance with their specific reporting guidelines
- Collaborate with Programs staff to gather relevant data in order to support the CFO in creating grant budgets
- Conduct monthly reconciliations between finance and philanthropy databases
PEOPLE AND CHANGE MANAGEMENT (20%)
- Develop the Operations Coordinator with Vote Solar’s Manager Vision of Excellence and Values front and center
- Cultivate a team environment of belonging, psychological safety and connection where staff thrive both personally and professionally within a multi-racial organization
- Create strategies, give good advice, and apply energy to successful change management in service of enhancing operational efficiency and improving staff experience
- Foster a culture of continuous improvement, inclusivity, and collaboration to achieve lasting organizational success
- Set measurable and achievable goals and continuously monitor progress
DIVERSITY, EQUITY, INCLUSION AND JUSTICE (5%)
- Continue personal learning and contribute to organizational work on diversity, equity and inclusion
- Work to embed equity in all organizational internal practices and culture, as well as our programs
- Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
REQUIREMENTS
WHAT YOU’VE ACCOMPLISHED
- 7+years of progressive experience in operations, ideally within a mid-sized non-profit organization
- Demonstrated ability to develop and implement policies and procedures that drive operational efficiency and effectiveness
- Sufficient IT and/or project management experience to effectively partner with outsourced IT consultants
- Experience migrating systems, tools, or processes with a strong change management lens
- Strong working proficiency with Google Workspace and MS Office
- Strong understanding of financial systems, budgeting, and reporting, ensuring effective oversight and management of financial resources
- Excellent analytical, research, problem-solving, and decision-making skills
- Demonstrated leadership and interpersonal skills, with the ability to collaborate and communicate effectively with stakeholders at all levels
- Exceptional attention to detail
OTHER THINGS YOU MIGHT HAVE ACCOMPLISHED OR WOULD BE EXCITED TO LEARN HERE
- Deep understanding of the unique challenges and dynamics of the non-profit sector including grants management and best practices
- Ability to provide the first line of support for staff IT issues
- Supervisory experience within a dynamic team
- Experience in high level organizational budgeting practices and processes, including audit preparation and fieldwork and budget forecasting and revision
- Familiarity with Quickbooks or NetSuite accounting software
MINDSETS
- A personal commitment to being a part of an inclusive and just workplace, including a commitment to being on a journey with Vote Solar to develop personal and inter-personal core competencies related to diversity, equity, inclusion and justice
- Passion for building and streamlining new systems at a growing organization
- Problem-solving orientation that includes thinking ahead to identify possible obstacles, searching for and proposing answers, and independently owning work as assigned
- Understanding that how we work (in collaborative, authentic partnership), is as important as what we work on
LOCATION
This is a remote position within the United States, with a preference for candidates based near a transportation hub. This position will require some national travel (one to three trips per year, typically for team or organization retreats.) Workplace arrangements are flexible, including options to work from a co-working space or work from home.
SALARY AND BENEFITS
The salary range for this position is $102,000 – $107,000. At Vote Solar, we work hard to ensure that our compensation is equitable internally and aligned with our compensation philosophy and defined job levels. In order to ensure equitable compensation across roles in the organization, all offers are made within our posted salary range for the role and we do not negotiate new hire offers.
Vote Solar provides full-time staff with a competitive package, including 4 weeks of paid vacation, 12 days of sick leave, 4 days of personal leave and 16 paid holidays, including the last 5 business days of December. We also offer 100% employer-provided health, dental and vision care for both the employee and dependents; a retirement savings plan with an employer contribution of 3.5%; and a paid parental and medical leave policy for all regular employees.
Application Process Note: Vote Solar is required to enroll in the E-Verify Program to verify employment eligibility of certain employees. Candidates who receive an offer may be required to complete this step depending on their state of residence.
How to Apply
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