Full-Time Administrative Assistant, Claims
Job Description
We are looking for an Administrative Assistant to join our team! We are a fun, fast-paced team who work hard for our members. Are you organized, detailed-orientated, and can communicate effectively across all levels of the organization? Do you do well under pressure or changing priorities? Do you thrive in working with a team and independently? If you are interested in a new and exciting role supporting our Claims department, our team is looking for you!
ABOUT BETA HEALTHCARE GROUP:
BETA Healthcare Group (BETA) is the largest professional liability insurer of hospitals on the west coast, providing coverage to more than 600 hospitals and healthcare facilities and provides workers’ compensation coverage for over 70,000 healthcare workers in California. BETA also has a long-established and growing commitment to physicians, providing medical professional liability coverage to nearly 7,600 physicians and more than 50 medical groups. Beyond primary liability and workers’ compensation coverage, BETA provides an entire suite of alternative risk and insurance services, including excess healthcare professional liability coverage, excess workers’ compensation coverage, third-party claims administration services, risk management consulting services and claims management consulting services. Whether with hospitals, medical groups, clinics or hospices, BETA has earned a reputation for financial strength, rate stability, quality service and breadth of coverage that is unparalleled in the industry.
ABOUT THE ROLE:
In this role, you will report to the Claims Operations Supervisor and provide administrative and organizational support to the department. In this role, you will compile reports, agendas, correspondence, disseminate packets for claims review meetings, develop PowerPoint presentations, take meeting minutes and various administrative support responsibilities. Additionally, you will assist in travel, coordinating meetings or trainings and expense reports reconciliation. After a training period, this position will allow you to telecommute up to 4 days a week.
IN THIS ROLE YOU WILL:
- Tracks state mandated Workers’ Compensation employee training hours and prepares annual certification for filing
- Assists with annual required reports, including Workers’ Compensation Annual Reports of Inventory and State of Washington report of closed files
- May arrange for vendors to provide in-house continuing education training for claims staff
- Coordinates conference registrations, professional development and travel arrangements as requested
- May assist with organizing and maintaining electronic filing systems
- May prepare expense reports as requested
- May assist with editing presentation materials and meeting packets
- May update templates and department procedural manuals as requested
- May create and disseminate surveys/polls as requested
- Ability to travel, including occasional overnight travel
- Other duties and special projects as assigned
What Success Looks Like:
After the first six months, you will be emersed in the BETA culture, learning the structure of the Workers’ Compensation and Professional Liability teams and learning the duties and functions of the role.
After the first year, under minimal supervision you will be fully integrated into the Claims Department and supporting both the Workers’ Compensation and Professional Liability teams.
ESSENTIAL JOB REQUIREMENTS
- High school education or G.E.D. required; BA/BS degree preferred
- Minimum of 2 years’ experience in an office, customer service and/or administrative support role required
- Strong working knowledge of administrative procedures and systems
- High organizational and time management skills
- Good verbal, written communication and interpersonal skills
- Intermediate skills with Microsoft Office, specifically Excel, PowerPoint and Word, required to perform core responsibilities
- Intermediate data entry skills required to complete tasks and responsibilities
- Ability to work independently and exercise good judgment
- High level of attention to detail and accuracy
- Ability to work under pressure, prioritize and meet deadlines
- Ability to maintain confidentiality of internal records
Hiring base salary range: Up to $62,000/annually depending on experience
- Note the amount listed is the base pay range; additional compensation may be available for this position.
Check out our benefits page for more information and complete your application www.betahg.com/careers
How to Apply
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