Full-Time Vice President of Administrative Services
Job Description
Vice President of Administrative Services
Lake Washington Institute of Technology
Salary: $13,560.00 Monthly
Job Type: Full-Time Permanent
Job Number: 2022-00295
Location: Kirkland, WA
Department: Administrative Services
Closing: 4/23/2023 11:59 PM Pacific
SUMMARY OF RESPONSIBILITIES
Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in Washington State, that provides students with the latest cutting edge skills relevant to today’s workplace. LWTech offers 11 applied bachelor’s degrees, more than 41 associate’s degrees and 83 professional certificates, in 41 areas of study, including STEM-focused programs in Science, Technology, Engineering, and Math. LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.https://www.lwtech.edu/about/our-story/mission/LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College’s commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the https://www.lwtech.edu/about/diversity/edi-council/.
Summary of Position
Reporting to the President, the Vice President of Administrative Services facilitates and promotes effective support for the college’s mission of student learning by providing administrative services management for the college. The Vice President of Administrative Services serves as the college’s chief business and financial officer, manages the development of all budgets, directs campus public safety operations, oversees all aspects of the physical plant and capital projects, oversees college auxiliary services, and serves as a member of the President’s Cabinet.
The Vice President of Administrative Services serves on the management team for collective bargaining with employee organizations, works cooperatively with other Vice Presidents in establishing budgetary and performance targets, and represents the college to community groups and state organizations. As a member of the President’s Cabinet, the Vice President of Administrative Services contributes to policy formulation, strategic planning, financial health and budget development and works collaboratively in support of a positive work environment, college effectiveness, and student success.
ESSENTIAL FUNCTIONS
• Serves as Chief Financial Officer and strategic business partner to the President’s Cabinet
• Develops and consolidates the proposed College budget and insures that the College affairs are administered within the approved budget
• Furnishes the President and the Board of Trustees with financial reports, income and expense statements, budgetary position reports, and other special reports as required or requested
• Establishes, integrates, and coordinates sound and practical business control
• Recommends policies and procedures for administrative activities of the College
• Responsible through the Director of Finance to provide efficient and effective Business Office operations for the College
• Responsible for the physical plant, real estate and other property of the College and ensuring that the physical plant services are efficiently and economically conducted
• Directs Facilities and Sustainability departments in the formulation of the College’s Capital Outlay Plan and all other functions in acquiring funds for construction, renovation and repair of College structures, including facility surveys, educational specifications, etc.
• Responsible through the Director of Facilities for sustainability benchmarks, efforts & initiatives of the built environment
• Responsible through the Director of Facilities for the efficient and effective operations of administrative services for the College as well as College insurance requirements and all safety requirements
• Responsible through the Director of Public Safety for campus security and emergency management and disaster preparedness
• Oversees the operations of college auxiliary services such as Bookstore, Food Services, and college rentals
• Negotiates architectural, engineering, construction, auxiliary services and other contracts on behalf of the College as directed by the President
• Supervises the College purchasing functions to ensure conformity with applicable laws, rules, regulations, policies, procedures, and to obtain optimal value for the College
• Assures that all areas under supervision are fully accountable and in complete compliance with all guiding and controlling rules, regulations, statutes, and laws
• Establishes and maintains beneficial relations with various agencies, private enterprises, governmental bodies, public officers and others whose support is important to achievement of the College mission
• Participates in conferences of associations and institutions of higher education and maintains other professional contacts to advance the role, mission, and reputation of the College
• Serves as member of the administrative bargaining team for negotiation with faculty and classified unions
• Serves as a fully participating ex-officio member of the labor management team for faculty and classified unions
• Serves as a fully participating ex-officio member of the college foundation board of trustees
• Serves as the College risk management officer
• Serves as the College public records officer
• Executes other tasks and assignments as the President may direct
DESIRED KNOWLEDGE, SKILLS AND ABILITIES:
• Competent financial and operational stewardship of a medium to large enterprise or institution
• A proven track record in effectively managing complex and diverse organizational units with competing needs
• Demonstrated ability to identify and implement process and system improvements, especially employing lean or six-sigma orientations to process improvement
• Demonstrated success with labor/management relations and contract negotiations
• Knowledge of risk management, investment management and capital projects
• Experience working effectively with diverse groups, including faculty, staff, students, consultants, state and local agencies, auditors, and community groups
• Ongoing sensitivity to diversity and a commitment to inclusive excellence
• Demonstrated ability in fostering a service philosophy, with a commitment to data-driven accountability and continuous improvement
QUALIFICATIONS
• Master’s Degree in Business Administration, Public Administration, Higher Education Administration, or related field -OR- combination of credentials and experience necessary to fulfill position responsibilities
• Five years of increasingly responsible administrative and supervisory experience in operations and capital with responsibility for fiscal affairs, facilities management, and planning
DESIRED QUALIFICATIONS:
• Three years of experience as the chief business and financial officer at a college or university, or other large complex organization
• Experience developing and administering a college budget
• Experience in a collective bargaining environment
SUPPLEMENTAL INFORMATION
CompensationInitial salary placement is $13,560 per month. This is a 40-hours per week, exempt position. Typical working hours are Monday – Friday 7:30am -4:30pm on-campus or via teleworking.
BenefitsMedical, Dental, Vision, Life, Disability and other insurance benefits are provided as currently administered under Public Employees Benefits Board, State Retirement Plan and a Deferred Compensation Plan; sick leave accrues at 1 day effective upon employment and vacation accrues at 25 days per year. We also offer 13 paid holidays and 4 paid personal days effective upon employment. Full time, exempt employees have access to bereavement leave, employee assistance program, free tuition, reduced childcare costs at our Early Learning Center, reduced Bus Fare, professional development opportunities and more! For further details on the benefits offered at LWTech, please visit: https://www.lwtech.edu/about/human-resources/benefits/ Required Online Application Materials
• Online application
• Current resume
• Cover letter
• Responses to the supplemental questions included in the online application process
To be considered for a position you MUST submit a complete online application form, resume, cover letter, responses to the supplemental questions included in the online application process.
Conditions of Employment
• Official transcripts/certifications will be required upon employment
• Other conditions that may apply will be detailed upon the offer of employment
• Job offers are contingent upon successful completion of background/reference checksPhysical RequirementsAbility to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.
Disability Accommodation
LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person
Eligibility to Work
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work
EEO Statement
Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College’s Affirmative Action Policy may be directed to the Meena Park, Vice President of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.
Jeanne Clery Statement:Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years.
LWTech’s Annual Safety Report (ASR) is available online at https://www.lwtech.edu/about/campus-safety/.
To obtain a paper copy of the report, please visit the LWTech Safety Department located in the East Building at 11605 132nd Avenue NE Kirkland, WA 98034.
Sexual Misconduct
Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.CORRECTIONS OR EXTENDED NOTICES
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