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13 Mar 2023
Full-Time Procurement Policy and Analysis Manager # 22853
Job Description
Title: Procurement Policy and Analysis Manager # 22853
Date: Mar 7, 2023
Location: Springfield, IL, US, 62702-5205
Job Requisition ID: 22853
Agency: Department of Human Services
Opening Date: 03/08/2023
Closing Date/Time: 03/21/2023
Salary: Anticipated Salary: $6,956 – $10,607 per month
Job Type: Salaried Full Time
County: Sangamon
Posting Identification Number: 10-00-22853
Work Hours: 8:30 am – 5:00 pm Monday-Friday
Work Location: 401 N 4th St Springfield, IL 62702-5205
Assistant Secretary’s Office (Operations)
Agency Procurement Office
Policy Interpretation and Analysis
Application Instructions:
Please click the link to apply online: https://illinois.jobs2web.com/job/Springfield-Procurement-Policy-and-Analysis-Manager-%28PSA-Option-1-General%29-IL-62702-5205/1001494100/
Position Overview
The Office of the Assistant Secretary of Operations is seeking to hire a dynamic, organized, detail-oriented position in the Policy Interpretation and Analysis Unit, Agency Procurement Office, to serve as Procurement Policy and Analysis Manager. This position performs duties relative to the Department’s year-end fiscal administrative reporting requirements in compliance with Business Enterprise for Minorities, Women, and Persons with Disabilities Act 30 ILCS 575 and the Governmental Joint Purchasing Act 30 ILCS 525, in reviewing requests for extension and waiver to these requirements. This position monitors the Department’s reporting requirements and develops recommendations for the implementation of operating procedures, implementation of new and revised methods, improvement processing time, etc. as the result of management studies.
Job Responsibilities
- Serves as the Procurement Policy and Analysis Manager for the Department of Human Services.
- Directs staff in the preparation of management reports including system development, audit response, preparation, and resolution.
- Monitors the Department’s reporting requirements.
- Serves as working supervisor.
- Develops recommendations for implementation of operating procedures, implementation of new and revised methods, improving processing time, etc. as the result of management studies.
- Maintains and updates a tracking system.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Specialized Skills
- Of the three (3) years of required experience, requires three (3) years of procurement experience including writing and revising IFBs, RFPs, emergency, small purchase, and sole source procurements.
Preferred Qualifications
- Two (2) years of professional procurement experience including writing and revising IFBs, RFPs, emergency, small purchase, and sole source procurements, while meeting deadlines with strong attention to detail and using critical thinking skills while multi-tasking multiple projects.
- Two (2) years of professional experience with procurement and contract development rules and procedures.
- One (1) year of professional experience working with the BidBuy system and Procurement Business Case (PBC) electronic forms.
- One (1) year of professional experience working with the Business Enterprise for Minorities, Women, and Persons with Disabilities Act 30 ILCS 575 or the Governmental Joint Purchasing Act 30 ILCS 525.
- One (1) year of professional experience working with the Business Enterprise for Minorities, Women, and Persons with Disabilities Act 30 ILCS 575 or the Governmental Joint Purchasing Act 30 ILCS 525 in solicitations and reviewing bids and proposals for meeting the BEP requirements.
- Two (2) years of professional supervisory experience assigning work, providing guidance to subordinates, recommending counseling, training staff, approving time off, and preparing and signing performance evaluations.
About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is to provide equitable access to social services, support programs, and resources to enhance the lives of all whom we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency, and Kindness.
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
As a State of Illinois Employee, you will receive a robust benefits package that includes the following:
• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental, and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually – (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
• 13 Paid Holidays annually, 14 on even-numbered years
• Flexible Work Schedules (when available dependent upon position)
• 10 Weeks of Paid Maternity/Paternity Leave
• Deferred Compensation Program – A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
How to Apply
Minimum Qualifications- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in business or public administration.
- Requires three (3) years of progressively responsible administrative experience in a public or private organization.
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