Job Description

Ocean Associates, Inc. (OAI) is seeking a candidate to provide program management support to the NOAA National Marine Fisheries Service (NMFS) Office of Protected Resources (OPR) in Silver Spring, MD. OAI conducts research, offers policy advice, and provides personnel support services to government and industry clients for marine fisheries and protected species.

Duties

• Assisting OPR staff with taskers by tracking and assigning them to the appropriate staff. Review and edit responses. Clear responses with the Deputy prior to submitting the response.
• Assisting with preparation of weekly reporting materials to track Office regulatory actions and the status of materials submitted for clearance.
• Attending meetings such as Fisheries of the Week, Priorities of the Week and others, to assist with reviewing weekly reports, providing updates on status of regulatory actions and materials submitted for clearance, and assist with fielding questions from upper management related to items in the reports.
• Taking notes at regularly scheduled Division Chief Meetings and compiling them for Office-wide distribution.
• Assist with preparing the Director and Deputy Director for meeting and presentation activities by developing agendas, presentation slides and talking points, as well as arranging logistics.
• Working with Division managers and their staff to solicit input, distill key points, and develop documents for use by the Director and Deputy or in response to requests from Fisheries Management or Congressional Staff.
• Assisting with associated National Environmental Policy Act analyses and/or Endangered Species Act consultations, as applicable.
• Assist with compiling information in agency records, scientific literature, and other applicable information to assess impacts of activities on marine mammals.
• Assisting Federal staff with supporting program planning, monitoring, improvement, policy or regulatory development, and record keeping within the Division.
• Conducting data entry for the National Inventory of Marine Mammals and responding to Freedom of Information Act requests.
• Assist with special projects for the OPR Director, as needed.

Start Date: January 2, 2023

Location: Silver Spring MD

Salary and Benefits: This is a full-time position with benefits. Salary commensurate with experience

Required Knowledge and Experience

• Bachelor’s degree in a related field with 3 years of relevant experience.
• Experience providing substantive and administrative support during the development of, preparation for, and execution of meetings, presentations, testimony, roundtables, hearings, or conferences, including materials collection and/or development and ensuring quality control, completeness and consistency.
• Experience tracking activities and tasks that result from meeting participation or incoming requests, as well as proactively monitoring action items, researching needed information, and managing due dates.
• Ability to work well with people in all levels of an organization, staff, management, and leadership.
• Ability to communicate clearly and concisely in writing and speech, especially the ability to edit and distill key points. Ability to be well organized and handle multiple tasks at once.
• Subject matter expertise and knowledge of the ESA and MMPA for operational or research programs and activities in the coastal and marine environment is required.
• Ability to work independently, reliable, self-starter, self-motivated and strong attention to detail.
• Ability to isolate and define critical conditions and problems within a program or part of a project in order to determine the environmental impact of various activities.
• Skill in oral and written communication in order to develop and present scientific assessments and analyses.
• Knowledge of NMFS regulatory, research and management activities.
• Knowledge of NOAA operational and research activities.
• Ability to work effectively both individually and collaboratively in a team/group setting.
• Ability to receive constructive feedback and implement appropriate action.

Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application.

Applicants should submit a resume that includes the following:

• Cover letter that briefly describes how you meet the required and preferred qualifications listed.
• Work history for past 10 years or since last full-time education.
• Education.
• Previous experience or training with similar requirements.
• Three professional references.
• Include your name in the document file name.
• Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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