Part-Time Project Coordinator
Job Description
The North Carolina Early Childhood Foundation (NCECF) seeks a Project Coordinator to join our team and play a key role in helping us achieve our plans for growth and impact. This vital support will allow us to be in alignment with our vision, mission, and values.
NCECF’s work focuses on promoting understanding, spearheading collaboration, and advancing policies to help ensure every North Carolina child has a strong foundation for lifelong health, education, and well-being supported by a comprehensive, equitable birth-to-age-eight system.
Position Overview
The Project Coordinator is a part-time position (0.75 FTE), reporting to our Finance and Operational Manager, with guidance from other staff leaders. This individual will be responsible for managing organizational functions and providing programmatic support to NCECF staff and initiatives.
A successful candidate will be comfortable working independently, remotely, and collaboratively in a small team environment, be able to effectively develop and maintain organizational systems with attention to detail, have strong communication skills, and demonstrate a commitment to racial equity and eliminating systemic barriers.
Some benefits of working at NCECF include:
- Strong remote working culture that provides flexibility and promotes connection
- Flexible paid time off policy, in addition to paid holidays including seven federal holidays, one floating holiday, and the last week of the year
- Generous 401k retirement plan
- 100% employer-paid premium health insurance and life insurance for employees
- Twelve weeks paid parental leave, after 12 months of employment
- Professional development opportunities
Responsibilities
Administrative Support (⅔ time)
Board Liaison
Serve as the Board and Board Committee staff liaison with high-level administrative tasks, such as:
- Coordinate all aspects of Board of Director meetings and events; including scheduling and logistics for the full Board and Board Committees.
- Prepare Board and Committee materials, attend meetings, record and prepare meeting minutes
- Maintain all board records, documents and files, update the NCECF Board Handbook annually, and provide material for the Board Newsletter, produced by the Marketing and Communications Leader
- Field and respond to Board member inquiries and assist in monitoring progress of action items between staff and Board
- Adhere to compliance with applicable rules and regulations set in the by-laws regarding Board and Board Committees
Organizational Management
Provide programmatic support to staff, such as:
- Assist in preparation and review of materials and presentations for internal and external meetings, using Microsoft Office and Google Workspace
- Coordinate internal and external meetings and events (virtually and in-person), managing all aspects of meeting planning and logistics, supplies, and equipment
- Support pre and post-meeting needs such as managing online surveys, synthesizing quantitative and qualitative data and participant feedback
- Update website content, maintain Customer Relationship Management (CRM) system and other shared organizational databases
- Conduct computer and software problem-solving with outside IT support
- Promote and deepen NCECF’s commitment to equity in internal and external work
Initiative Support (⅓ time)
- Assist with planning, scheduling, coordinating, and convening events and meetings
- Conduct research that supports policy and data work
- Develop and maintain supporting tools and materials
- Provide support in editing and copy-writing
- Serve as an ambassador for NCECF in meetings and coalitions
And other duties as requested.
Required Knowledge, Skills, and Abilities
Excellent oral and written communication skills
- Strong interpersonal and problem-solving skills
- Proactive, creative, flexible, and detail oriented
- Computer proficiency in Microsoft Office and Google Workspace
- Ease and familiarity with Zoom Meetings & Webinars, Survey Monkey, WordPress, CRM systems
- Ability to thrive in a small team and fast-paced environment, and attend in-person events and meetings
- Quick learner and self-starter who is comfortable working with minimal oversight
- Team player who is willing to pitch in to support colleagues and organization’s mission
- A deep commitment to continuously grow our understanding of systems of oppression, power, and anti-racism and challenge racist policies and ideas
- Experience with non-profit organizations and Board relations preferred
- Familiarity with event planning preferred
- Knowledge of the early childhood field is helpful, but not required
Education, Training, and Experience
- College degree preferred and 2 years of related professional experience
- OR a minimum of three years of directly related professional experience
- OR an equivalent combination of training and experience
- Estimated on-the-job training time is six months
Position Specifics
- This is a Raleigh, North Carolina based part-time position (0.75 FTE, or 30 hours/week)
- Most work is completed remotely, but candidate must have the ability to travel frequently within the Triangle area
- Compensation range: $23.00 – $25.00/hour DOE
How to Apply
To Apply- Interested candidates can complete the application and submit an introductory letter and resume on our website (https://buildthefoundation.org/join-us/employment/)
- Application Deadline: October 20, 2022
- Selection Process: Candidates will be invited to a 30-minute phone interview followed by a 45-minute to one-hour virtual interview, with the possibility of an additional virtual or in-person interview
- Offer of employment expected early November, anticipated start date mid to late November
- For questions, please contact Kaylan Sloane at ksloane@buildthefoundation.org. No phone calls please.
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