Job Description

Job Description Summary

Participate as the main administrative coordinator and leader in supporting research, innovation, and scholarship in medical education at the Pritzker School of Medicine. This includes serving as the main administrative leader for the University of Chicago Academy of Distinguished Medical Educators (ADME) and the Medical Education Research, Innovation, Teaching, and Scholarship (MERITS) Program. This position will also work closely with the Dean for Medical Education and the Associate Dean for Medical School Administration in obtaining and supporting grants, as well as the development and execution of new initiatives within the medical school and with university partners.

Job Description

• Serve as the main support to the Associate Dean for Medical School Administration in the oversight of research, innovation, and scholarship in medical education at the Pritzker School of Medicine. This includes identifying and writing grant proposals, the management of grants and renewals, and collaboration with medical school faculty and staff leaders as well as University partners on the development and execution of new initiatives.
• Serve as the coordinator and administrator of the Academy of Distinguished Medical Educators (ADME), including Masters/Fellow selection process, Medical Education Day, annual grant applications, teaching consult service, Research in Medical Education conferences, and other initiatives.
• Provide effective support to the Director of the Academy, including tracking mechanisms, dissemination, reporting on activities, and workflow/standard operating procedures for all activities overseen by the ADME.
• Work with faculty directors of both Medical Education Research, Innovation, Teaching, and Scholarship (MERITS) programs to oversee the effective functioning of these programs, including ongoing curricular evaluation and review, tracking of progress of current and former fellows, and admissions processes.
• Support, coordinate, and organize various additional committees related to medical school administration, including the Undergraduate Medical Education Executive Committee and the Clinical Learning Environment Committee. Help to set agendas and define the scope of work for these committees.
• Assist faculty in development of educational scholarship.
• Assists with managing the day-to-day operations of executive or professional degree programs with a moderate level of guidance.
• Assists with developing program objectives, long-term goals, and procedures, which requires expanded knowledge and experience in this area. Plans, implements, and evaluates the effectiveness of programs, initiating revisions as needed.
• Assists with analyzing the financial performance of programs and recommends corrective action when appropriate through use of standard procedures, the admissions process, developing program budgets and communication with program participants.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelor’s degree.
• Master’s degree in education or a related field.

Experience:

• Five years of experience in a position requiring strong administrative oversight and responsibility in a university environment or equivalent.
• Two to three years’ experience in grant or proposal writing or editing.
• Experience in health education program development and evaluation.

Technical Skills or Knowledge:

• Proficient in Microsoft Excel, Word, PowerPoint, Outlook, and other common software programs, as well as able to readily learn and utilize new technologies.

Preferred Competencies

• Experience in successfully providing direction, setting priorities, identifying opportunities for improvement, implementing initiatives for change, managing people and projects, and setting priorities for budget resources.
• Excellent research and communication skills with the ability to clearly communicate in both written and verbal communication, especially in grant proposals.
• Must be able to problem-solve and follow an issue through to resolution.
• Excellent interpersonal skills, including the ability to handle all constituents with courtesy, maturity, discretion, and diplomacy.
• Must be able to collaborate and work with other colleagues, particularly faculty and staff leaders across the continuum of Medical Education, medical center, and University partners.

Working Conditions

• Occasional nights and weekends will be required.

Application Documents

• Resume (required)
• Cover Letter (preferred)

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time.

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