Job Description

Position: Staffing Coordinator

Location: Downtown Charleston, SC

Reports to: Vice President of Operations

Type: Full-time, hourly, non-exempt; some weekends, early mornings, and evenings will be required.

Organizations Background

The Charleston Gaillard Center’s mission is to inspire our dynamic community through the power of the performing arts. We seek to enrich the diverse community of Charleston and the surrounding tri-county region with artistic and cultural experiences that are accessible, unique, relevant, and serve as educational resources for generations to come.

The Charleston Gaillard Center consists of an 1,800-seat world-class performance hall and 16,000 square feet of spacious exhibit and meeting space, along with offices and public spaces. The Charleston Gaillard Management Corporation, doing business as the Charleston Gaillard Center, is a non-profit 501(c)(3) organization responsible for managing the facility. For more information about the Charleston Gaillard Center, please visit http://www.gaillardcenter.org.

Position Description

The Scheduling Coordinator works in coordination with the event services and technical teams. Reporting will be directly to the VP of Operations; however, the majority of the daily assignments and duties will be delegated jointly by the Director of Event Services and the Technical Director. The primary functions of this role include operational department scheduling and timekeeping, and some departmental administrative support.

Personnel Scheduling and Timekeeping Duties (80%):

• Responsible for all operations department scheduling. Examples of positions include but are not limited to: part-time house and venue managers, exhibition hall set-up and strike crews, full-time event supervisors, facilities supervisors, full-time technical department heads, technical assistants, production entrance supervisors, stagehands, and equipment operators.
• Coordinate scheduling with the IATSE Local 333 union for covered positions.
• Update schedules in multiple systems, including Google calendar, VenueOps (venue management software) and Paycom (human resources and payroll system).
• Review timecards and payroll reconciliations for technical staff in conjunction with the Technical Director, particularly for union covered positions.
• Review timecards for front of house staff in conjunction with the Director of Event Services.
• Work with the HR department to onboard new employees and navigate Paycom.
• Be available for large show/work calls to assist with new employee onboarding in person.

Administrative Support (15%):

• General administrative work as needed.
• Collect data from various sources and input into booking calendar (VenueOps).
• General database upkeep and maintenance.
• Other duties as assigned.

Miscellaneous (5%):

• Other duties and tasks as assigned

Required Qualifications

• Be willing to work a flexible schedule that will include traditional office hours (9:00 AM – 5:00 PM), as well as occasional event hours on mornings, nights, weekends, and holidays.
• Successful candidates will have a minimum of 1 year of experience in an arts-based or event-based environment. Academic coursework in arts management, hospitality, AV/Tech or related field may be substituted for up to 2 years work experience.
• Experience with MS Word and Excel.

Preferred Qualifications

• Excellent verbal, written, and computer skills.
• Experience in Paycom and Google Suite.
• Comfortable speaking in groups and otherwise representing the Gaillard to the public.

Physical Requirements

• Ability to move, transport and/or position up to 30 lbs. of various equipment and materials.
• Activities may require sustained periods of movement, traversing, and positioning to meet facility and event demands.
• Work may include prolonged periods of sitting, typing, or looking at a computer screen.

Pay and Benefits

Pay will be based on qualifications and experience.

The Gaillard Center provides a competitive benefit package that includes:

• Fully paid medical insurance at the employee level
• Optional vision, dental, life, and disability insurance
• 4 weeks of paid time off, accrued annually
• 403(b) with up to a 4% company match
• Free and/or discounted tickets to performances
• Employer paid parking

NO PHONE CALLS

The Gaillard is an equal opportunity employer. Advancing diversity, equity, and inclusion within the Gaillard is critical to our mission. To be a leading performing arts center in the Southeast, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging. For us, equity means that our staff members, our patrons, and our clients can experience the transformative power of the arts, no matter their starting place.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time.

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