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2 May 2022

Temporary VOLUNTEERS INTERN

TIFF Careers – Posted by Toronto International Film Festival –  Toronto, Ontario, Canada

Job Description

VOLUNTEERS INTERN

Contract 

Full-time 

Audience and Community

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home – TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film. 


TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.  

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

VOLUNTEERS INTERN

Reporting to the Coordinator, Volunteers and Seniors, the Intern will work with the Audience and Community department to prepare for the 2022 Toronto International Film Festival by assisting with the recruitment, training, and scheduling of TIFF Volunteers. The role will also be accountable for providing support in relation to mentorship and development initiatives for volunteers. This is a great opportunity for anyone with an interest and/or background in volunteer management, arts administration or talent acquisition.

RESPONSIBILITIES:

  • Assist with the intake of online volunteer applications in the volunteer management database during recruitment period
  • Research and contact potential community partners as part of our recruitment and outreach plan
  • Attend recruitment fairs and promote opportunities to prospective volunteers
  • Provide ongoing administrative support in a busy office environment including: responding in a timely and tactful manner to a high volume of emails, phone calls and in-person inquiries; minute-taking for departmental meetings; and formatting departmental records (Excel spreadsheets, Google Docs and volunteer database)
  • Lead a small team of volunteers, including drafting position descriptions, creating schedules, and ensuring that all positions are adequately filled 
  • Assist in facilitating volunteer orientation and training sessions, including communicating TIFF Volunteer Programme information to large and diverse audiences
  • Assist in planning and executing initiatives designed to promote volunteer skill development and assess volunteer performance at the 2022 Festival 
  • Provide administrative support with reviewing volunteer schedules and inputting shifts in the volunteer database 
  • Assist with reviewing volunteer orientation and training materials as needed
  • Create a comfortable, inclusive and welcoming atmosphere where all staff and volunteers feel appreciated and engaged
  • Prepare a detailed post-mortem report before the end of the contract

RATE OF PAY

  • $15.50/Hourly

CONTRACT DATES:

  • May 30, 2022 – August 26, 2022

MINIMUM REQUIREMENTS:

  • Highly proficient computer skills (knowledge of Keynote, Word, Excel, Gmail, Google Docs, InDesign, etc.) 
  • Excellent communication skills (email, in-person and telephone)
  • Comfortable presenting to and engaging with large groups of volunteers and staff in a personable and professional manner
  • Experience with online database management is an asset
  • Interest in candidate recruitment/screening or community outreach work is an asset
  • Strong organizational skills with extreme attention to detail 
  • Ability to multitask, with a willingness to adapt to shifting priorities and circumstances
  • Comfortable working in a fast-paced, open-concept environment
  • Ability to handle confidential information in a discreet manner
  • Ability to handle difficult situations with positive, problem-solving attitude
  • Adaptable to a flexible work schedule including some evenings and weekends
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How to Apply

HOW TO SUBMIT & APPLICATION DEADLINE:
  • All applications must be submitted online through TIFF’s Career Centre.
  • Please upload your cover letter and resumé as one PDF, before the deadline of Wednesday, May 11, 2022. 
CLOSING: We thank everyone who applies for their interest, but only candidates selected for an interview are contacted. Candidates must be legally able to work in Canada at this time. TIFF regrets that it is unable to sponsor employment Visas. The Government of Canada funded this job through the Canada Summer Jobs Program. To be eligible you must be between 15 and 30 years of age at the start of employment, must be a Canadian citizen,permanent resident, or person on whom refugees protection has been conferred under the Immigration and Refugee Protection Act, and is legally entitled to work according to the relevant provincial/territorial legislations and regulations.  Please send any questions via e-mail only to careers@tiff.net. TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities. If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net or 416-599-8433 x2013. We strive to provide reasonable accommodations whenever requested.

Job Categories: Equal Opportunities. Job Types: Temporary.

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