Job Description

***In-Office/On-Site*** 

Who we are: Groups360 is a marketplace enabling more efficient commerce in group travel. Through its innovative technology, Groups360 reduces cost and complexity for both suppliers and consumers of group meeting services. This innovative, high-growth company seeks individuals with a team orientation, high work ethic and passion for solving customer obstacles. 

Why you want to work for us: Groups360 strives to be an employer of choice, we offer competitive salaries, uncapped potential and we contribute to the cost of the fantastic benefit We offer: Medical, Dental & Vision, HSA/FSA, Commuter Benefits, EAP and online discounts to a variety of goods and services, including identity theft protection, pet health insurance, travel, electronics, gifts, household needs and more! 

We are looking for: Go-getters! People ready to move fast, be a part of something special! Are you a self-driven individual that likes to step up and take the reins of their respective position on a team? Do you like to make a difference? Would you like an opportunity that allows you to put your stamp on things? Do you like to know that you are on a team that values your contribution? Do you like knowing that you are appreciated and recognized for your individual contributions to the team? If you answered yes to the above questions, we would love to speak with you further about a career changing opportunity for the position outlined below. 

The role: We are seeking an experienced Office Administrator who will be responsible for handling the day-to-day operations of the Groups360 Office.  This role is responsible for managing intra-office communication, streamlining administrative procedures, and inventory control. This person will help promote a company culture that encourages high morale, collaboration, and top performance. Partner with Human Resources to ensure compliance of office standards, policies, procedures, and processes to ensure organizational effectiveness, efficiency, and safety. 

What you will do:  

• Develop and maintain relationships with building management services, vendors, and caterers.
• Assist with event and engagement planning.

• Prepare agendas and assist with travel arrangements for clients and candidates. 
• Assist with office budget, invoice tracking and reconciliation.  
• Maintain office inventory by tracking, ordering and organizing office supplies, technology supplies, company swag, snacks and other office inventory. 
• Partner with building management and vendors to address facilities issues including office and furniture repairs, electrical and plumbing maintenance, HVAC repairs and other various maintenance needs. 
• Manage mailroom duties including package distribution, notifications to employees, and communication with building management. 

• Maintain strong professionalism and discretion for all communications going out to clients, executives and external personnel on behalf of the company.  
• Collaborate with internal departments to maintain high operational efficiency within the office. 
• Perform other responsibilities and duties as assigned. 

Education and experience: 

• Bachelor’s Degree in business administration, or equivalent professional administrative office experience preferred.  
• 3-5 years’ experience as an Office Administrator or Executive Assistant preferred. 
• Office or logistics management experience a plus.  
• Excelled knowledge of Microsoft Office (i.e., Word, Excel, Outlook, PowerPoint).  

Additional eligibility qualifications:  

• Excellent interpersonal skills, and verbal and written communication skills.  
• Work well under pressure and exude calmness in a high energy, highly productive atmosphere.  
• Excellent organizational & analytical skills and ability to multi-task in a fast-paced environment.  
• Entrepreneurial spirit.  

• Excellent verbal, written and group communication and presentation skills; ability to utilize communication skills to effectively influence across functions and business units as well as across different leadership levels.  
• Results-driven and execution-oriented personality, ready to take ownership and get results.  
• Strong empathy for customers and a passion for revenue and growth.  
• Proficiency in Microsoft Office 365 Suite: Word, Excel, PowerPoint, Project, SharePoint.  
• Other qualifications as required.  

Core Business Hours: 8:00 a.m. to 5:00 p.m. M-F; these hours may vary depending upon your position and work requirements.    

Status: Full-Time Non-Exempt 

Location: Brentwood, TN, On-Site 

(Company will not sponsor C2C or Work-related Visas)  

Groups360 is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.    

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: #officeadmin and Nashville. Salaries: Not Disclosed.

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