Part-Time Finance & Accounting Manager
Job Description
Opportunity
As the first Finance & Accounting hire at Mind Share Partners, you’ll have the opportunity to be part of the growing movement to end the stigma of mental health in the workplace. You’ll provide strategic analytics to influence the organization’s planning, and manage efficient financial processes. You’ll be responsible for all accounting and financial reporting functions, including A/P, A/R, payroll, monthly close, technical accounting issues, board and management reporting, audit, and Form 990 activities. With strong external vendors already in place, this is an exciting opportunity to build upon this foundation and influence the financial strategy, improving processes for the organization. You’ll be part of a team that is entrepreneurial and creative, working in a small, nimble, growing nonprofit startup that moves quickly.
Responsibilities
Finance –
- Strategic Partnership: Partner with the COO on all operational and strategic issues as they arise; provide strategic recommendations based on financial analysis and projections, cost identification and allocation, and revenue/expense analysis.
- Financial forecasting: Compile and analyze operations and financial data in support of strategic planning; distill, present, and provide useful reports to leadership, the board, and the team.
- Strategic advising: Advise the organization in our financial management policies, including contracts pricing, sales forecasting, and asset management.
- Cash management: Manage and forecast cash balance.
- Budget management: Oversee annual budget creation, and the implementation of budgets, so as to monitor progress and present operational metrics both internally and externally.
- Reports: Prepare financial reports and budgets for grants and investors (note that Mind Share Partners is financed primarily with earned or unrestricted funds).
- Reporting/Analytics: Streamline financial dashboard and reporting process.
- Expense Analysis: Analyze ongoing expenses (such as subscriptions) to evaluate spending over time.
Accounting –
- Vendor Management: Manage external vendors, including bookkeepers and 990 accountants.
- Monthly Review: Review monthly financial statements.
- 990 Preparation: Oversee 990 preparation with our external firm.
- Financial Audits: Prepare for and oversee the organization’s first financial audit (for fiscal year starting 1 Oct 2021 through 30 Sep 2022).
- Internal Controls: Create and ensure compliance with internal controls appropriate to the organization’s size and stage.
- Accounts Receivable: Manage an efficient process for accounts receivable.
- Donation processing: Manage donation receipts and accountability process.
Requirements
Qualifications
- Experienced: 4+ years of professional experience working in the area of finance and accounting.
- Expert in nonprofit accounting practices: Deep experience and knowledge of nonprofit GAAP accounting practices.
- Expert Project Manager: Responsive, organized, and detail-oriented project manager. Organizes information to present to others and stays on top of personal tasks and responsibilities. Ability to influence and support others in the organization to prioritize work and stay on top of goals.
- Analytical and Strategic Thinker: Experience in and aptitude for creative financial analysis. Able to analyze financial data, create dashboards, identify trends, and make strategic recommendations.
- Excel Expert: Moderate to advanced Excel skills.
- Entrepreneurial: Self-starter, proactive problem-solver, very flexible, comfortable with ambiguity and complexity, contributes creative ideas, thrives in a growing environment.
- Learning-Minded: Willing to test, ask questions, and test again to continually improve results across all areas. Takes feedback in stride.
- Team Player: Willing to pitch in at all levels of the organization, not self-focused, unafraid to dig into the nitty-gritty work.
- Passionate: Passionate about mental health and wellness, committed to Mind Share Partners’ mission.
Logistics
- This role is a part-time position, that can be based anywhere in the United States; we have a nationally distributed team. In this role you’ll work 10-20 hours per week.
- All of Mind Share’s current work is done remotely via video due to the pandemic.
- This role will report to Jen Porter, Chief Operating Officer (COO). You’ll be a member of a four-person operations team, working most closely with the COO, Operations Manager, and Sales Director. You’ll also have the chance to interact alongside all members of the Mind Share Partners team.
Benefits
Working at Mind Share Partners
Mind Share Partners offers competitive pay, commensurate with your skills and experience. The compensation range for this role starts at 35k annually with upward flexibility for experienced candidates. This compensation range assumes an average of 15 hours per week.
*Part-time exempt employees are paid a salary amount prorated based on the hours they work weekly. For employees who work less than 30 hours per week and are not eligible to receive health benefits through the organization, Mind Share Partners will add 22% to the annual salary amount to help offset the cost of independently purchasing health insurance. The listed range includes this 22% increase.
How to Apply
- We will be transparent about our process: Our hiring process is quite thorough. We do this because we know that building a high-performing, inclusive team is important. Every stage and question in our process is included for a reason--we’ll be transparent about why we are asking, especially when it’s going to take some of your time. And if you aren’t the right fit for this role at any stage, we’ll let you know.
- We look at the whole picture: We recognize that neither job descriptions nor people are perfect. If you think you can be successful in this role but don’t meet every listed qualification, we encourage you to apply--we’d love to get to know you and see what you have to offer. We look for “culture adds” not “culture fits.” We want people who push our thinking and who bring a unique perspective to our work.
- We seek to build an inclusive team: Mental health is the next frontier of diversity, equity, and inclusion and an intersectional issue that affects groups differently. At Mind Share Partners, we seek to reflect this in our team. We are an equal opportunity employer deeply committed to building an inclusive team with diverse perspectives and experiences from a range of backgrounds and cultures. We actively seek out identities, experiences, and perspectives that we don’t have represented on our team and do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strongly encourage people from underrepresented communities within the workplace mental health space to apply.
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