Full-Time Rehearsal Department Assistant
Job Description
REPORTS TO: Rehearsal Department Manager
STATUS: Part-time; non-exempt
Through artistic excellence coupled with innovative, relevant programming; initiatives to connect with and grow new audiences; engagement with communities to ignite creativity across Chicago; and a modernized Opera House that is the setting for truly great experiences, Lyric is leading the advancement of opera. This collaborative vision will deliver ever more exciting, thought-provoking and inclusive audience and community experiences – while increasing the gravitational pull of our art form, our company, and our city.
Lyric’s Rehearsal Department provides general operational and logistical support for all Lyric stage productions. The Rehearsal Department is the primary point of contact for artists leading up to and during their time at Lyric. In addition, the Rehearsal Department Assistant provides general administrative and clerical support for all backstage and departmental activities during Lyric’s seasonal rehearsal and performance periods.
DUTIES AND RESPONSIBILITIES:
- Demonstrate leadership in alignment with Lyric’s mission and vision.
- Collaborate with the Manager and other Assistants to ensure proper departmental staffing and administrative/clerical support of all backstage activities at the Lyric Opera House and off-site venues.
- Assist with implementation of daily department activities such as posting/disseminating daily schedules, backstage administrative support, and facilitating department communications.
- Provide unique artists’ services, including but not limited to processing ticket orders, booking doctor’s appointments, filling out accident reports, and maintain a backstage list of artist VIPs.
- Post chorus sign-in sheets, follow-up with tardy or absent artists, and communicate all information to select Lyric staff.
- Provide general office support for the department, such as answering phone calls and emails, requisitioning supplies, etc.
- Support visa application processes for international artists.
- As the business evolves, so may this role. These duties may change as Lyric’s leadership identifies the need at any time.
KNOWLEDGE AND SKILLS:
- One (1) year of office support experience a plus.
- Awareness of situations requiring integrity and discretion,
- Strong interpersonal and communication skills.
- Ability to maintain a positive and professional attitude,
- Be responsive to requests from artists and administrators as needed.
- Ability to work independently and as a member of a team in a collaborative and fast-paced environment.
- Interest in and knowledge of opera and other classical music genres.
- Proficiency with Microsoft Office Suite preferred.
- Familiarity with Company Management software preferred.
WORK CONDITIONS:
- Ability to work flexible hours, including nights and weekends at the Lyric Opera House and off-site venues;
- Ability to sit and stand for extended periods;
- Ability to move quickly between multiple locations;
- Ability to operate a telephone, computer keyboard, and mouse, and to handle other office equipment with the ability to lift up to 25lbs.
TO APPLY: https://lyricopera.applytojob.com/apply/Sns0cxOxPG/Rehearsal-Department-Assistant?source=Pink+Jobs
The Lyric Opera of Chicago is committed to enhancing our diverse work environment and is proud to be an equal opportunity employer. Lyric does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.
How to Apply
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