Job Description

About KIND:

Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied refugee and migrant children. Launched in 2008, KIND champions a world in which every child’s rights and well-being are protected throughout their journey to safety. Since 2008, KIND has accepted over 23,000 referrals of children seeking legal representation in their immigration proceedings. KIND has welcomed more than 41,000 attendees to trainings since its founding, cultivating partnerships with over 670 law firms, corporate legal departments, law schools, and bar associations across the country.

KIND’s social services program ensures that migrant and refugee children – who have often endured trauma – receive counseling, educational support, medical care and other comprehensive services.

To address the root causes of child migration from Central America and strengthen protection of unaccompanied children, KIND advocates for policy changes and educates lawmakers, the media, and the broader public on the conditions that drive these children to flee their home countries. KIND supports children returning to their home countries by connecting them to essential support services and sponsors gender-based violence prevention programs in Central America to protect children in countries of origin and transit.

KIND is also building upon its expertise in the protection of unaccompanied children to encourage the development of pro bono initiatives across Europe in partnership with European NGOs.

Position Description:

The Talent Assistant supports the HR talent team at KIND through a performance of a variety of logistical and administrative HR work in the areas of recruitment, onboarding, talent management, and DEI initiatives. Working closely with the Talent & Development Manager and Talent Acquisition Specialist, the Talent Assistant will help enhance and advance KIND’s workplace culture through the implementation of DEI initiatives related to attracting, hiring and maintaining a diverse workforce.

The successful candidate is a highly motivated team player, critical thinker, with excellent writing and communications skills, willing learner, multi-tasker able to time manage effectively with our team.

This position is remote and can be based in any location where KIND has a field office. 

Essential Functions:

Talent Team Administration

• Assists in execution of organization wide HR initiatives and programs in the areas of DEI and Talent Management
• In collaboration with the talent team, helps strengthen employee engagement through action planning.
• Organizes, maintains and updates employee files; ensures files are maintained according to applicable legal and organizational standards.
• Serves as backup DEI point-of-contact for staff on diversity, equity and inclusion matters.
• Provides administrative assistance to talent team, as needed.

Recruitment Administration

• Responds to hiring manager and candidate email inquiries and requests
• Organizes and maintains recruitment files for employees, temporary staff, interns and fellows; helps to collect, track and maintain recruitment files including interview feedback forms, reference checks, hiring test, etc.
• Assists in creating and maintaining intern reports.
• In collaboration with Talent & Development Manager, assists in development and facilitation of onboarding program; helps create program materials and drafts staff communications.
• Supports the recruitment selection process by collaborating with hiring managers.
• Posts job vacancies externally; helps research areas of expansion and growth opportunities.
• Assists in scheduling initial phone screenings and presenting shortlist to hiring managers, as needed.
• Coordinates and schedules interviews with hiring team in a timely manner
• Follows up with potential applicants and assists in tracking of employee referrals.
• Assists in management of Applicant Tracking System; provides access to hiring managers and creates system accounts, as necessary.
• Creates employee files, administers any necessary onboarding documents and ensures all paperwork is completed and submitted.
• Coordinates and conducts new hire orientations.
• Assists in coordinating hiring of temporary employment and internships.

Qualifications and Requirements:

• Fluency in Spanish
• At least 1 year of experience in human resources or administrative in nonprofit setting.
• Excellent organizational and communication skills; strong cross cultural and interpersonal skills; ability to build rapport with staff at all levels.
• Proven experience working with diverse or historically underserved communities.
• Ability to manage multiple projects in a deadline-oriented environment with a keen orientation for details; and work both independently as well as a contributing member of a team.
• Excellent discretion and ability to handle sensitive information with tact and diplomacy.
• Strong technological skills, including proficiency in Microsoft Office and Applicant tracking and HR information systems, preferably Clear Company, ADP and/or similar systems.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Bilingual, human resources, immigration, recruitment, refugees, and Remote.

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