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20 Mar 2023

Temporary SUBMISSIONS COORDINATOR

TIFF – Posted by Toronto International Film Festival –  Toronto, Ontario, Canada

Job Description

SUBMISSIONS COORDINATOR

Contract

Full-time

Festival Programming

Reporting to the Manager, Submissions & Operations, the Submissions Coordinator is responsible for administrative tasks relating to film submissions for the Toronto International Film Festival, including applicable material collection and general data responsibility. This position works in collaboration with internal teams to ensure exceptional service, support, and administrative processes for filmmakers, and applicable external stakeholders. 

RESPONSIBILITIES:

  • Receive, process, and catalog all Festival submissions
  • Create and maintain accurate database records
  • Communicate clearly and effectively with submitters, provide information and troubleshooting advice as necessary
  • Ensure that solicited submissions are directed to the appropriate member of the Programming team in a timely manner
  • Work with Programming team to establish and communicate verdicts for film submissions
  • Facilitate established submission processes and workflows amongst Submissions and Programming staff
  • Disseminate official notification letters
  • Assist with collection and data entry of Film Tags
  • Assist with preparation and distribution of Filmmaker survey
  • Assist with data entry and proofing Festival Film schedule for publications & online, as necessary  
  • Assist with other Festival initiatives and activities as required
  • Compile a detailed post-mortem report
  • Assist the Festival Programming team with other responsibilities and duties as required

RATE OF PAY:

  • $20/hour

TARGET CONTRACT DATES:

  • April 17, 2023 to September 1, 2023

MINIMUM REQUIREMENTS:

  • Experience working at a cultural institution or festival an asset
  • Minimum 1 year administrative or coordination experience
  • Familiarity with the film industry and international cinema
  • Strong communication and interpersonal skills 
  • Strong organizational and project management skills with extreme attention to detail and ability to prioritize
  • Experience handling large volumes of data or information with accuracy
  • Proficient computer skills, familiarity with databases, CRMs, project management tools, Microsoft Office, Google (experience with Artifax and FilmFreeway considered an asset)
  • Precise memory for names, positions, companies and situations
  • Mature personal judgment, exhibiting a high level of professionalism and diplomacy, and ability to handle confidential information
  • Ability to both work independently and in a team environment 
  • Ability to handle challenging situations and people with positive, problem-solving attitude
  • Ability to work, prioritize and respond well in deadline-oriented, fast-paced and high pressure environments 
  • Additional language(s) an asset
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How to Apply

HOW TO SUBMIT & APPLICATION DEADLINE:
  • All applications must be submitted online through TIFF’s Career Centre.
  • Please upload your cover letter and resumé as one PDF, before the deadline of TUESDAY, MARCH 28, 2023.
CLOSING: We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.  Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract. Please send any questions via e-mail only to careers@tiff.net. TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities. If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.

Job Categories: Equal Opportunities. Job Types: Temporary.

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