Full-Time SUBMISSIONS ASSISTANT
Job Description
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home – TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film.
TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.
We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.
We are currently hiring for the position of:
SUBMISSIONS ASSISTANT
Contract
Full-time
Festival Programming
Reporting to the Coordinator, Festival Programming, the Submissions Assistant is responsible for administrative tasks relating to film submissions and applicable material collection and general data responsibility for the Toronto International Film Festival. This position works in collaboration with teams to ensure exceptional service, support, and administrative processes for internal and external stakeholders.
RESPONSIBILITIES:
- Receive, process and catalog all Festival submissions
- Create and maintain accurate database records
- Communicate with submitters, provide information and troubleshoot advice as necessary
- Ensure that solicited submissions are directed to the appropriate member of the Programming team in a timely manner
- Facilitate established submission processes and workflows amongst Submissions and Programming staff
- Disseminate official notification letters
- Assist with material collection for Insider’s Events
- Assist with collection and data entry of Film Tags
- Assist with preparation and distribution of Filmmaker survey
- Assist with data entry and proofing Festival Film schedule for publications & online, as necessary
- Assist the Festival Programming Coordinator with other duties as required
- Compile a detailed post-mortem report
- Other tasks and duties as assigned
TARGET CONTRACT DATES:
- April 18, 2022 ‒ September 21, 2022
MINIMUM REQUIREMENTS:
- Experience working at a cultural institution or festival an asset
- Minimum 1 year administrative or coordination experience
- Familiarity with the film industry and international cinema
- Strong communication and interpersonal skills
- Strong organizational and project management skills with extreme attention to detail and ability to prioritize
- Experience handling large volumes of data or information with accuracy
- Proficient computer skills, familiarity with databases, CRMs, project management tools, Microsoft Office, Google (experience with Artifax considered an asset)
- Precise memory for names, positions, companies and situations
- Mature personal judgment, exhibiting a high level of professionalism and diplomacy, and ability to handle confidential information
- Ability to both work independently and in a team environment
- Ability to handle difficult situations and people with positive, problem-solving attitude
- Ability to work, prioritize and respond well in deadline-oriented, fast-paced and high pressure environments
- Adaptable to a flexible work schedule including some evenings and weekends to meet deadlines, as well as during Festival
- Additional language(s) an asset
How to Apply
HOW TO SUBMIT & APPLICATION DEADLINE:- All applications must be submitted online through TIFF’s Career Centre.
- Please upload your cover letter and resumé as one PDF, before the deadline of SUNDAY, MARCH 20, 2022.
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