Full-Time Staff Assistant, Inventory Control Manager and Operations Assistant
Job Description
Staff Assistant, Inventory Control Manager and Operations Assistant
Department Summary:
Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits Southeastern Massachusetts, the commonwealth, and the world. Bridgewater’s accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition.
Our commitment to diversity, equity, and inclusion is reflected in our https://www.bridgew.edu/bsuvalues, which ensure that all students are supported and succeed.
Bridgewater State University is equal employment opportunity/affirmative action employer. Members of underrepresented groups, and those committed to working in a diverse cultural environment, are strongly encouraged to apply.
The Division of Operations, through responsible stewardship of its resources and excellent service, is committed to efficient, effective, and safe innovations that enhance diverse environments for teaching, learning, and living. Successful candidates for this position will be staff members who can work with their colleagues to help meet the mission of the division in serving and supporting our racially and ethnically diverse campus community.
Position Summary:
The Staff Assistant, Inventory Control Manager and Operations Assistant of Central Receiving and Inventory Management will be responsible for managing and conducting the annual inventory physical audits of all fixed and consumable assets that are active in two inventory tracking systems that are maintained and managed by the department.
The Staff Assistant will coordinate the reception, inventory recordkeeping, deployment, and disposal of institutional fixed and consumable assets. This position will assist with the shredding program, protecting sensitive university information, and will work with university senior staff to get the required signatures before documents are shred and destroyed. This person will assist the department’s Moving Services and Operations Manager and Mail Services Personnel with all operational responsibilities. The Staff Assistant will oversee assigned student employees.
Supervision Received: Director Central receiving, Inventory Management Supervision Exercised: Student Employees
This is an APA position and is subject to the terms of that union agreement.
Position Type: APA Professional
Essential Duties:
We are looking for equity-minded applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
1) Manage and conduct the annual inventory physical audits of all fixed and consumable assets that are active in two inventory tracking systems that are maintained and managed by the department.2) Work with the university’s art curator to maintain an accurate inventory of the Art Collection.3) Work with the Alumni Foundation on the acceptance and reception of art donations to the university, monitoring the proper exchange of legal forms (tax exemptions, certified appraisals) and adding new artwork to the fixed asset inventory tracking system.4) Work with senior members of the university to assist in BSU surplus equipment being donated to nonprofit organizations, primarily focusing on “Gateway” communities.5) Work with department managers to investigate all inventory discrepancies found during physical audits.6) Coordinates the reception, inventory recordkeeping, deployment, and disposal of institutional fixed and consumable assets.7) Work closely with a variety of key departments (e.g. Fiscal Affairs, University Police, Purchasing, Information Technology, etc.) to improve internal controls while offering a high degree of customer service.8) Assist with the campus shredding program, working with the Moving Services and Operations Manager to securely transfer confidential university files, ensure all approved documents are properly being destroyed, shredding documents, ordering, and maintaining shredding supplies, and coordinate the maintenance of the shredding machine.9) Be cross trained to work in Mail Services at Tillinghast Hall to cover the department in emergency situations.10) Assist the Moving Services and Operations Manager with assigned tasks and duties.11) Manage and update the Sage fixed asset tracking system.12) Manage all clerical and student employees assigned to fixed asset operations in the department.13) May participate in special projects and/or committees as assigned.Perform other duties as assigned by the Director of Central Receiving and Inventory Management, and Mail Services.
Required Qualifications:
Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.
1) Bachelor’s degree and/or related experience.2) Experience working in a central receiving/inventory management environment.3) Experience conducting inventory audits, reporting, and variance resolution.
4) Ability to communicate appropriately and professionally, both verbally and in writing, with a diverse student body, faculty, and staff.
5) Ability to move around the campus
6) Willingness, ability to lift heavy objects
Preferred Qualifications:
1) Knowledge of Commonwealth of Massachusetts policies and procedures.
2) Experience working in a higher education environment.
3) Experience working in a team atmosphere.
Work Environment:
Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcm.maxient.com%2Freportingform.php%3FBridgewaterStateUniv%26layout_id%3D18&data=04%7C01%7CHRICHARDSGAY%40bridgew.edu%7Cae02968cb954465a33ee08d97c70c24d%7C48ec3bf8d1654eabbbeef8d5307f46e1%7C0%7C0%7C637677645998136535%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=EVfCi7aR57zPQiGhKaSVgRxnTXX5NBrxzf4N1lS3VfQ%3D&reserved=0
The Staff Assistant, Inventory Control Manager and Operations Specialist is responsible for completing field audits therefore must have the ability to move around the campus and the willingness, ability to lift heavy objects.
Special Conditions for Eligibility:
Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.
This position is not eligible for H-1B sponsorship.
Salary Range: $50,000 – $60,000
Posting Number: S00913P
Open Date: 08/15/2023
Close Date: 9/13/2023
Open Until Filled: No
Special Instructions to Applicants:
Please note the following information is required to complete your application for this position:
* A minimum of three (3) professional reference entries in space provided on the application form.
* Resume/CV
* Cover Letter
* Equity and Inclusion Statement- a personal statement on a candidate’s past efforts to enhance diversity, equity, and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss scholarship, professional skills, and demonstrable experience that would enhance the university’s efforts to promote a diverse, equitable, and inclusive community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates’ application materials.
To apply, visit https://apptrkr.com/4496630
Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.
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How to Apply
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